Procurement Operations Specialist

Due to the nature of our work in defense, Darkhive does not provide visa sponsorship for this role. Candidates must be eligible to obtain and maintain a security clearance, which usually requires US citizenship.

The Procurement Operations Specialist is a pivotal and important role in driving the operational performance of the supply chain team internally and externally. Working across supply chain, engineering, and program teams, the Procurement Operations Specialist will manage a variety of front‑end and operational procurement work‑flows, including but not limited to…

• Manage supplier on‑boarding processes across the company to ensure supplier compliance to company and customer requirements
• Drive the material flow into internal and external manufacturing locations and ensure supportability for customer programs
• Own the execution and program management of NDAA compliance internally and with the supply chain
• Partner with internal teams to ensure proper forecasting and supply planning activities are operational and driving possible business outcomes
• Track and drive supplier performance against established KPIs

• Work with Supply Chain and Commodity managers to strategically source new suppliers in line with new programs and product development efforts
• Lead or support the on‑boarding of new suppliers, including collection of required documentation (W‑9, certificates of insurance, banking information, compliance certifications)
• Set up new vendors in the ERP/procurement system and ensure supplier records are complete and accurate
• Coordinate cross‑functionally with Finance, Legal, and Quality to ensure new suppliers meet company requirements

• Place purchase orders accurately and on time in response to approved purchase requisitions and customer demand signals
• Receive goods and services against open purchase orders in the ERP system; ensure receipt documentation is accurate and complete
• Manage the full procure‑to‑pay (P2P) cycle from requisition through PO issuance, receipt, and invoice resolution
• Monitor open POs, expedite as needed, and communicate delivery status to internal stakeholders
• Track the shipment and receipt of critical material for prototype and production builds as well as key material requirements for customer programs

• Partner with the Accounting/Finance team to review, match, and clear supplier invoices against purchase orders and receiving documents (3‑way match)
• Resolve invoice discrepancies, pricing variances, and quantity mismatches in a timely manner
  
  Support month‑end close activities by ensuring POs and receipts are accurately reflected in the system. Manage supplier escalations and issues related to material receipts and invoice processing

• Track and measure supplier on‑time delivery (OTD) performance against committed dates
• Conduct regular supplier performance reviews; identify trends, root causes, and corrective action plans for underperforming suppliers
• Maintain delivery performance data and communicate results to internal stakeholders and suppliers
• Partner with the Quality organization to address supplier non‑conformance issues and root‑cause corrective action

• Drive programs to ensure compliance with country‑of‑origin requirements and the National Defense Authorization Act (NDAA)
• Collect, validate, and maintain supplier documentation related to country of origin, certificates of compliance, and NDAA representations
• Partner with legal, finance, and program management to ensure procurement activities align with regulatory and contractual obligations
• Flag and elevate non‑compliant components or suppliers and work cross‑functionally to identify compliant alternatives

• Maintain and report on key procurement and supply chain KPIs including on‑time delivery, purchase price variance (PPV), PO cycle time, invoice accuracy, and spend by category/supplier
• Track and analyze trends in key spend categories; surface insights and recommendations to management
• Leverage…