Advancement Services & Database Manager

At TMI Episcopal, you don’t just work at a school—you join a vibrant community that feels like family. Every day, you’ll be surrounded by passionate educators, curious students, and supportive colleagues who share a commitment to excellence, growth, and purpose.

Enjoy the perks that make our campus special: a beautiful hilltop setting overlooking San Antonio, amazing free lunches, and the chance to take part in spirited traditions and community events that bring our students, faculty, and families together.

From pep rallies and chapel services to milestone celebrations and campus-wide gatherings, life at TMI is full of connection, energy, and joy. Come be part of a place where your work truly matters—and where every day reminds you why you love what you do.

Position Title: Advancement Services & Database Manager

Position Type: Full-time

Department: Advancement

Classification: Exempt

Reports To: Executive Director of Advancement Operations & Annual Giving

The Advancement Services & Database Manager performs the critical function of maintaining the Raiser's Edge NXT donor database and related applications for the Advancement department — ensuring the integrity, accuracy, and strategic utility of constituent data that powers TMI's fundraising program. The Advancement Services & Database Manager is responsible for database cleanup, daily entries, custom reporting, gift processing collaboration, and records maintenance.

The role also includes translating data into actionable information for gift officers, supporting stewardship and acknowledgement workflows, and serving as the subject matter expert for the CRM across the advancement team. Working in close partnership with the Executive Director of Advancement Operations & Annual Giving, this person ensures that TMI's donor database functions as a genuine fundraising engine — not simply a record-keeping system.

The Advancement Office at TMI Episcopal is highly responsive to the needs of others and maintains high standards of confidentiality and integrity. The environment is busy, fast-paced, and team-oriented. The ideal candidate will be detail-oriented, technologically proficient, and deeply committed to data accuracy and donor confidentiality.

• Oversee the daily functions of Raiser's Edge NXT CRM and related applications, including security settings, user privileges, and system integrations, while ensuring data integrity and alignment with TMI's Advancement SOPs and Gift Acceptance Policies.
• Implement and enforce data entry best practices and standards; ensure the accuracy and integrity of constituent records in partnership with the Executive Director of Advancement Operations & Annual Giving.
• Design and produce accurate queries, imports, exports, reports, and mailing lists for appeals, newsletters, event invitations, donor recognition, and solicitation outreach in a timely and systematic manner.
• Manage timely entry of pledges and gifts; produce receipt and acknowledgement letters; track stock and wired gifts; process matching gift requests; manage payroll deduction programs; and track gifts to all appeals including The TMI Fund, capital campaigns, and other fundraising initiatives.
• Generate pledge invoices and support pledge tracking in collaboration with the Executive Director of Advancement Operations & Annual Giving.
• Ensure that the policies and procedures in the TMI Stewardship Standard Operating Procedures (SOP) manual are being followed and kept up to date.
• Collaborate with the Advancement Coordinator to ensure that event data is captured and stored accurately in Raiser's Edge NXT.
• Pull donor lists for the Annual Report and complete the annual NAIS/DASL survey.
• Serve as the subject matter expert for the Raiser's Edge NXT donor database across departments; provide training and guidance to advancement team members on CRM use.
• Design, build, and deliver complex custom reports, dashboards, and donor segment lists to facilitate the work of the advancement team, including trend analysis and solicitation performance reports.
• Collaborate closely with the business office to set up new funds and campaigns, reconcile…