Quality Systems Coordinator

Essential Job Functions

• Adhere to all health and safety policies/procedures, Good Manufacturing Practices (GMPs) and PPE requirements.
• Responsible to adhere to food quality and food safety as per the standard(s) provided by corporate, customer, and/or governing bodies (ex. SQF).
• Set and maintain high standards of accuracy and efficiency for all administrative tasks within the Quality Department.
• Provide comprehensive administrative support to the QA team, enabling the achievement of departmental objectives.
• Oversee and manage the procurement and inventory of laboratory supplies, including reagents, water treatment chemicals, and microbiological materials.
• Ensure timely and accurate processing of invoices related to lab supplies.
• Responsible for supporting and maintaining compliance with third‑party food safety and quality certification requirements, including the implementation and continual improvement of the facility’s food safety and quality management systems.
• Responsible for the development, implementation, maintenance, and continuous improvement of the SQF System and ensuring compliance with all relevant food safety and quality requirements.
• Issue and process Purchase Orders (POs) for the Quality Department in a timely and accurate manner.
• Maintain the document control system for the SQF program, including SOPs, policies, internal audits, and corrective actions.
• Monitor and facilitate the completion of corrective actions, ensuring timely resolution.
• Assist with plant audits to ensure GMP and SOP compliance, providing actionable summary reports for leadership.
• Facilitate Management Review meetings, ensuring the SQF program undergoes annual review and updates by leadership.
• Organize and coordinate Food Safety/HACCP reviews annually and prior to process changes.
• Communicate Quality performance data and update specifications for co‑pack produced products.
• Verify Quality Control and Assurance data daily to ensure consistency and compliance.
• Manage Certificates of Analysis (COAs) for ingredients and reagents, including organic certifications.
• Compile and maintain Quality KPIs, contributing to the Plant Dashboard and data reporting.
• Assist in identifying and implementing process improvements to enhance the facility's SQF and quality SOPs.
• Uphold and ensure adherence to the Food Safety and Food Quality policies and procedures across the facility.
• Oversee the receipt and delivery processes for alcohol, ensuring compliance with all regulatory and quality standards (Alcohol producing sites only).

• Experience in Food/ Beverage Manufacturing preferred.
• Proficient in Excel, Word, SAP and Power Point.
• Ability to analyze and solve problems, results oriented.
• Organized and detail oriented, adaptable to change.
• Excellent interpersonal and communication skills, verbal and written.

• Technical:
  Skilled in maintaining accurate and detailed records of inspections and tests.
• Integrity:
  Commitment to maintaining high ethical standards in all quality assurance activities.
• Adaptability:
  Flexibility to adapt to changing production environments and requirements.
• Communication:
  Clear and concise communication with production staff and management.

• Bachelor’s degree or Diploma in Food Science, Quality or related discipline.
• Minimum 3 years of experience in Quality within a manufacturing environment, preferably food/beverage industry.
• Comprehensive knowledge of quality systems (GMP, HACCP, SQF) – certification required.
• In plants co‑packaging alcoholic beverages, sensory tasting must be at least 21 years old.

• Work Schedule:
  
  Weekdays, weekends, afternoon, evening, and overnight may be required. Overtime scheduled as needed.
• Work Environment:
  Operating in a fast‑paced production plant with numerous moving parts. Noise levels require hearing protection and temperatures can get very hot and/or relatively cold (laboratory is temperature controlled). The environment is structured and supervised.

• 0% travel anticipated.

• Stand or Sit – Rarely (0‑15%)
• Stoop, kneel, crouch, or crawl – Rarely (0‑15%)
• Lifting 50 lbs. (minimum lbs. lifted 5 lbs.) – Rarely…