Firearms Administrator

Position Summary

The Firearms Administrator plays a critical role in supporting firearm inventory management, compliance documentation, online firearm listings, and customer financing processes. This position is responsible for maintaining accurate firearm records, processing Class III documentation, managing website firearm postings, and providing operational support to store teams as needed.

The ideal candidate is highly organized, detail-oriented, dependable, and comfortable working in a fast-paced retail environment while maintaining strict compliance standards.

• Enter and tag all Green Sheet firearms and inventory items for assigned store locations.
• Process Buy It Now (BIN) firearm transfers and promptly remove sold items from the website.
• Notify management of any firearm inventory discrepancies or previously sold firearms.
• Maintain accurate and organized firearm inventory records.
• Run inventory and website reports as needed.

• Prepare, submit, and track all Class III paperwork.
• Maintain and update the Class III tracking system.
• Complete firearm transaction documentation, including 4473 forms, in accordance with company policies and procedures.
• Ensure compliance-related records are accurate, complete, and up to date.

• Create and maintain online firearm listings with accurate descriptions, pricing, and high-quality photos.
• Ensure website postings meet company standards and Web Posting Expectations.
• Conduct quarterly website audits and remove outdated or inactive inventory listings.

• Process Credova transactions, including payments and refunds.
• Assist customers and team members with questions related to Credova financing.
• Provide cashier and register support during peak business periods or staffing shortages.

• Communicate effectively with management and sales floor staff regarding inventory status and operational needs.
• Escalate issues involving sold firearms, inventory discrepancies, or compliance concerns.
• Assist with additional administrative and operational duties as assigned.

• Legally eligible to purchase and possess firearms.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Strong verbal and written communication skills.
• Ability to work independently and manage multiple priorities.
• Valid driver's license and reliable transportation (if required).

• Experience with inventory management systems.
• Basic firearm knowledge and experience.
• Basic photography and product presentation skills.
• Experience working in retail, firearms, compliance, or administrative environments.

• Prolonged periods of sitting and computer work.
• Ability to use photography equipment and related software.
• Ability to occasionally lift and carry up to 15 pounds.

This position operates in a retail firearms environment and requires adherence to all company policies, compliance procedures, and safety standards.