High School Administrative Secretary Job San Benito area,Texas USA,Administrative/Clerical

Job Title: Secretary, Assistant Principal (HS) Exemption Status/Test: Non-exempt
Reports to: Assigned Principal Pay Grade: 03
Works With: Staff, Students, Parents Days: 226
Dept./School: High School

Primary

Purpose:

Under moderate supervision provide routine clerical support for the efficient operation of the campus central office and professional staff.

Qualifications:

High School diploma or equivalent

Special Knowledge/Skills:

Knowledge of general office procedures
Proficient keyboarding and file maintenance skills
Ability to use software to develop spreadsheets and databases, and do word processing
Ability to follow verbal and written instructions
Ability to perform a variety of tasks often changing assignment on short notice with some direction
Effective organizational, communication, and interpersonal skills

Experience:

Two-year clerical experience

Major

Responsibilities and Duties:

Answer receptionist telephone from 7:30 a.m. to 8:30 a.m. daily

Prepare time cards for custodians assigned to high school

Type work orders and requisitions for custodial supplies

Coordinate custodians for school functions and substitutes when needed

Contact person for maintenance problems/emergencies and AC/Heating problems

Submit list of extra functions at campus to energy management personnel

Compile file for students referred to P.R.C.

General clerical duties

Assist with transcript requests & time cards

Make telephone contacts for meetings, PRC hearings and student referrals

Notify teachers of 504 students on their modifications update information due to schedule changes

Other duties assigned by supervisor.

Mental Demands/Physical Demands/Environmental Factors:Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

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