Substitute Administrative Assistant
Job in
San Bernardino, San Bernardino County, California, 92401, USA
Listing for:
San Bernardino Community College District
Per diem
position
Listed on 2026-08-18
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Data Entry, Clerical
Job Description & How to Apply Below
Administrative Assistant I
This posting is to create a pool of qualified applicants for the current and/or upcoming academic year. While the department may not be actively recruiting at this time, applicants who meet all minimum qualifications and have submitted complete application materials will be contacted if a substitute position becomes available.
Performs a variety of difficult and complex general administrative, and clerical duties in support of assigned area.
The Administrative Assistant I classification is distinguished from the Administrative Clerk classification by the performance of the full range of general administrative and complex secretarial duties including recording and taking meeting notes, purchasing and budgeting.
Receives general direction from appropriate supervisor; checks with supervisor regarding non-routine assignments. May provide technical and functional direction to assigned student workers.
The following duties are typical for this classification.
Performs a variety of administrative support duties to assist the supervisor in meeting reporting requirements, functional responsibilities, and research objectives; informs assigned supervisor and others of essential timelines; coordinates the flow of activities through the office in relation to priorities and schedules.Develops and maintains assigned calendars, schedules, and appointments; coordinates and arranges meetings; coordinates activities with other areas.Interacts and relays information, questions, and decisions regarding supervisor's area of assignment; responds to routine questions and requests for information; prepares preliminary responses for assigned supervisor's approval.Provides support for supervisor in meetings and committees as assigned; attends meetings and take notes or records proceedings; prepares and distributes agendas, background materials, and minutes as appropriate.Performs a variety of clerical accounting duties and responsibilities involved in financial record keeping and reporting for assigned area; receives and processes invoices; maintains a variety of accounting records, logs, and files; compiles information and data for statistical and financial reports; checks and tabulates data.Assists supervisor in budget administration; tracks budget activity and resolves budget issues and problems; posts, monitors, and tracks invoices and other expenditures; prepares purchase requisitions.Assists in payroll processing functions for assigned area including to prepare payroll forms and maintain records for timesheets and various authorizations.Orders supplies and equipment as needed; oversees their timely receipt and storage; schedules maintenance and repairs as needed.Responds to routine questions and requests for informationEstablishes and maintains, interrelated filing systems; collects, compiles, and records narrative, statistical, and financial data and other information; researches and verifies information as requested.Types, formats, proofreads, duplicates, and distributes a wide variety of correspondence, reports, notices, schedules, lists, forms, and other materials.Assists in preparing Board agenda items in assigned area and provides supporting documents as necessary.Receives mail and identifies and refers matters to the supervisor in order of priority.Enters, updates, corrects, and extracts information; maintains and generates reports from a database or network system.Performs other duties related to the primary job duties.The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
Analyzing and Interpreting Data
- Apply sorting, coding and categorizing rules
- Analyze data
- Read reports
- Draw meaning and conclusions from quantitative and/or qualitative data
Customer Focus
- Attending to the needs and expectations of customer
- Seeks information about the immediate and longer term needs of the customer
- Anticipates what the customer may want or expect in a product or service
- Works across organizational boundaries to meet customer needs
Reading Comprehension
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