Human Resources, Administrative Services - Confidential Student Assistant

Under direct supervision, as a Student Assistant in the Human Resources Division’s Administrative Services team at CSUSB, you will gain hands on experience supporting essential Human Resources operations while developing valuable professional and administrative skills. You will assist with employee records, data entry, document processing, scheduling, customer service, and other departmental projects. This position is ideal for a detail-oriented, dependable, and motivated student who enjoys helping others, staying organized, and contributing to a professional team.

Preference will be given to those in a Human Resources field of study.

• Assist with filing, organizing, digitizing, and maintaining confidential personnel and administrative records in accordance with university policies and records-retention requirements.
• Support HR administrative processes, including data entry, document verification, employee file audits, correspondence, case files, and tracking logs.
• Assist with onboarding, recruitment, training, orientations, and scheduling interviews, meetings, and appointments as needed.
• Provide professional customer service by answering phones, responding to emails and inquiries, greeting guests, and directing requests to appropriate HR service areas.
• Assist Employee & Labor Relations, Institutional Equity & Compliance, and the Vice President’s Office with confidential and time-sensitive administrative matters as needed.
• Support HR programming, outreach, annual projects, special projects, and university events.
• Prepare and organize basic reports, spreadsheets, forms, presentations, brochures, flyers, and other informational materials.
• Assist with office operations, including meeting coordination, room reservations, catering, parking requests, deliveries, scanning, copying, and maintaining an organized workspace.
• Maintain confidentiality when handling sensitive information involving students, faculty, staff, complaints, grievances, and personnel matters.
• Complete required compliance training by established deadlines and perform other duties within the Student Assistant classification as assigned.

• Ability to learn and perform assigned work; follow oral instructions; work cooperatively with faculty, staff, and other students; communicate effectively with all levels; and read and write English at a level appropriate to the position.
• Special
  
  Qualification:
  
  Admission or registration as a CSU student.

• Maintain a 2.0 G.P.A. or greater per semester and cumulative.
• Students must be enrolled in at least halftime units at CSUSB (6 units undergraduate; 3 units graduate)
• International students must have full-time enrollment at CSUSB. (12 units undergraduate; 6 units graduate)
• Eligible to work in the United States
• Payroll Requirement:
  Social Security Card

• Strong customer service skills needed
• Ability to communicate and write proficiently
• Ability to learn quickly and complete assignments in a timely manner
• Ability to multitask and maintain flexibility in a fast-paced environment
• Students must be detail-oriented, punctual, and reliable
• Ability to work both in a team or individual environment
• Interpersonal skills
• Experience using Microsoft Word, PowerPoint, Excel, Canva, and other software systems

Student Employment Anticipated Hiring Range: $16.90 per hour.

Work status:
Part-Time, Temporary, Seasonal

Academic year available hours:
Monday through Friday (8:00 am – 5:00 pm).

Summer available hours:
Monday through Thursday (7:00 am - 5:30 pm).

The Final date to receive applications is:
September 12, 2026; however, the position may close when an adequate number of qualified applications are received.

This is an 'On-Campus Only' position. Student Employees are not eligible to telecommute at any time.

California State University, San Bernardino, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform…