Office Manager​/College Corps; UEC)

Job no: 561968
Work type: Auxiliary
Location: San Bernardino - San Bernardino Campus
Categories: Excluded, Administrative, At-Will, Temporary, Full Time, Education Support Professionals, On-site (work in-person at business location)

About University Enterprises Corporation at CSUSB

(This is not a state position)

University Enterprises Corporation at CSUSB ("UEC") supports the university’s educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We’re responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects.

Position Summary

Temporary, Staff, Non-Exempt, Full Time, Benefited through 6/30/2027 (Appointment may be renewed annually based upon availability of funds, availability of work and satisfactory job performance).

Salary: $4,250.00-$5,050.00 per month.

Location: CSUSB Campus.

Work Schedule

40 hours per week. Typically 8:00AM to 5:00PM, Monday through Friday. Some evenings and weekends may be required.

First Review Deadline

This position will remain open until filled.

Typical Activities

Under the general supervision of the College Corps Director, the Office Manager will work independently and in conjunction with program staff to provide program participants with required and permissible services including but not limited to:

• Provide administrative support to program staff in the coordination and implementation of program services including but not limited to, required and permissible services to participants.
• Provide budgetary and fiscal oversight of the program budget. Support the Director with the management of program budgets and financial accounting.
• Serve as the point person for all budget related matters with UEC accounting/sponsored programs and university departments.
• Answer incoming calls; directs calls to appropriate program or individual; takes messages when necessary and ensures messages are forwarded in a timely manner.
• Screen, sort, and process external and internal correspondence.
• Prepare and compose grant-related documents, correspondence and reports.
• Maintain a monthly calendar, schedule meetings, and manage recurring department/program meetings.
• Prepare all documents and materials required for department/program meetings including agendas, reports and research.
• Serve as a liaison between the UEC, Office of Pre-College Programs, SEMM departments/offices, university departments and staff.
• Coordinate submission of staff time sheets and vacation schedules to ensure completeness, appropriate approval signatures, and processing to the Payroll Department in a timely manner.
• Coordinate travel arrangements for programs staff including reservations and payments; and manages per diem requests and expense report reimbursements.
• Manage and supervises the program’s student assistants and office staff; including the documentation and processing of work study for student staff.
• Support the Director in the evaluation of performance of student assistants, coaches, and interns/volunteers.
• Manage, monitor and track requests for expenditures and processes for the programs, and ensures quality control is met.
• Manage vendors which includes screening and obtaining vendors’s W-9 forms.
• Adhere to established standards in areas of correspondence, fiscal and program compliance, timekeeping procedures and accounting practices.
• Support the Director in ensuring that all funding and program records adhere to California Volunteers’ funding guidance
• Maintain and safeguard documents, sensitive information and ensure…