Insomniac - Seasonal Production Coordinator; Procurement

Insomniac - Seasonal Production Coordinator (Procurement) 2025

Insomniac produces some of the most innovative, immersive music festivals and events in the world. We are looking for a highly motivated self-starter who embodies both a passion for live events and loves to problem solve.

Job Summary

The Production Coordinator for Procurement will be responsible for supporting the Procurement Department Management Team with purchase requests from key departmental stakeholders and obtaining proposals from vendors through RFQ.

• Partner and collaborate with Procurement Dept. to maintain ongoing communication channels across key stakeholder departments to provide efficient and effective vendor relations and sourcing support.
• Partner with Procurement Dept. to evaluate vendors through various methods of outreach and objective performance measurements, including on-time delivery, quality of service and price competitiveness.
• Coordinate all aspects of the vendor contracting process.
• Develop and maintain strong working relationships with new and existing vendors.
• Audit and submit invoices and purchase orders relating to current vendor deals and negotiations.
• Organize project details, schedules and spend data through excel spreadsheets and pivot tables.
• Ensure product and service quality remain paramount during all vendor discussions and negotiations.
• Other special projects and tasks as assigned as needed.
• Researches possible sources/suppliers for requested items, provides alternatives or substitutions when applicable, and assists internal requesters with select requirements.
• Ensure all purchases align with design specifications, project budgets, and timelines.

• Proven ability to navigate through Excel and G Suite.
• Familiarity with production equipment such as tenting, stage decking, truss, heavy equipment, fencing and sanitation is a plus.
• Ability to negotiate contracts across various production related categories.
• Excellent ability to communicate professionally and effectively, verbally and written.
• Must be incredibly organized and provide proof of effective time management skills.
• Must have previous purchasing or vendor relations experience.
• Must be able to think quickly on their toes and problem solve challenging situations while maintaining composure.
• Extensive experience with managing multiple large-scale projects in a high stress role.
• Must have exceptional phone etiquette and be comfortable dealing with vendors via various means of communication.
• Must be detail oriented with an analytical attitude.

• Must be able to tolerate loud noise levels and busy environments.
• Must be willing to travel to work and travel to events during holidays, evening and weekend hours, as required, to meet deadlines and work events.
• Must be comfortable operating across multiple time zones.

EQUAL EMPLOYMENT OPPORTUNITY:
Insomniac strongly supports equal employment opportunity for all applicants regardless of age, ancestry, color, religious creed, family and medical care leave, mental or physical disability, marital status, domestic partner status, medical condition, genetic information, military and veteran status, political affiliation, national origin, citizenship, race, sex, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law.