School Accounting Technician - Middle School

JOB SUMMARY:

Perform full-performance work activities in the maintenance of student body accounting and assigned financial records at a district middle school.

Positions in this classification are supervised by a designated supervisor at the assigned work site.

Positions in this classification exercise no supervision.

• Receives and issues receipts for funds for various student activity accounts.
• Records financial transactions of the various assigned accounts using the double-entry bookkeeping systems.
• Prepares ASB purchase orders for authorized expenditures from student funds and compose corresponding warrants to cover expenditures.
• Prepares a variety of reports including annual financial reports, daily income and disbursements reports and ticket sales report.
• Prepares materials for annual audits.
• Computes and maintains depreciation schedules.
• Composes letters and memoranda related to assigned activities.
• Maintains a variety of records including student charges to parents and receive monies in payment.
• Researches and issues clearance cards to departing students.
• Collect fees for school related activities and student charges and process to appropriate funds.
• Prepare bank deposits or withdrawals.
• Maintains financial records for persons not directly employed by the District.
• Maintains W-9 files for payments for services and submits yearend report to Accounting Services for IRS reporting.
• Prepares checks for payment.
• Maintains scholarship funds.
• Issues checks.
• Makes change and responds to requests for services and information.
• Orders, sells and receipts tickets to student social and athletic events, yearbooks, activity cards, identification cards, photographs, jewelry, candy and related items.
• Inventory and store supplies as needed.
• Prepares cash boxes for student use and special events.
• Assigns work tasks to any student assistants assigned.
• Provides school accounting assistance to certificated staff and club advisors, as needed.
• Operates a variety of modern office equipment.
• Prepares District requisitions for student body expenditures.
• Monitors receipt and disposition of goods for student body site purchases.
• Audit, tabulate, balance, reconcile, and extend data.
• Performs job related duties as assigned.

Two years of paid experience in the preparation and maintenance of financial records for the San Bernardino City Unified School District (for promotional exams or promotional applicants).

-OR-

Thirty months of paid experience in the preparation and maintenance of financial records within the last 6 years.

-AND-

High school graduation or the equivalent.

Experience in the preparation of financial records in a public entity is desirable. Experience in the preparation of financial records in a school district is highly desirable.

Only online applications are accepted via

Following closing of recruitment, no additional application material or information will be accepted.

OPEN & PROMOTIONAL (Anyone may apply for this position).

This is a non-exempt position, Regular Classified Salary Range 37A. Most positions in this class work 8 hours/10 months. The probationary period for employees in this classification is six (6) months (or 130 working days of paid service).

Health, Vision, Dental and PERS (retirement). Benefits are available to full-time and part-time employees.

• Written Examination. WEIGHT: 100%
• Performance Examination. WEIGHT:
  Pass/Fail
• Only qualified candidates will be invited to participate in the examination process.
• Successful candidates who pass all parts of the examination process will be placed on the eligibility list in order of their relative merit.
• Candidates will be notified in accordance with the Personnel Commission Rules.
• This eligibility list will be active for a period of (1) year.

The Person nel Commission will make every effort possible to ensure that all applicants compete on an equal level. At any time in the employment process, applicants with disabilities may request reasonable accommodations if required. To give district staff adequate time to evaluate each case, and to arrange for accommodations, applicants must submit their request to the affirmative action Office as soon as possible.

Failure to do so may result in the inability to provide the necessary reasonable accommodations in a timely manner.

Fingerprinting, drug and tuberculosis testing is required of all successful candidates new to the district.

District employees and external applicants must upload proof of education and/or training with each application. Acceptable documents include copies of a high school diploma, GED (or equivalent), transcripts (official or unofficial), college degree(s), and/or training certificates. Applications submitted without the required documentation may be disqualified. All relevant experience must be clearly listed in the "Work Experience"…