Vice President's Office, Human Resources - Confidential Student Assistant

Vice President's Office, Human Resources - Confidential Student Assistant

Apply now Job no: 555245
Work type: Student Assistant
Location: San Bernardino - San Bernardino Campus
Categories: Confidential, Administrative, Temporary, Part Time, On-site (work in-person at business location)

Under direct supervision from the Office of the Associate Director. The Human Resources Division provides services in areas of benefits, compensation and classification, employee and labor relations, Institutional Equity & Compliance, talent acquisition, payroll, recognition, training and development, leaves of absence, and other HR programs.

The Student Assistant(s) will work directly with the Vice President and Executive Assistant to the Vice President, who will delegate day-to-day tasks and duties in the support of various Human Resources Departments.

Preference will be given to those in a Human Resources field of study.

• Maintain confidential files and materials related to complaints, grievances, disciplinary actions, and other sensitive HR matters within Employee Labor Relations, Institutional Equity & Compliance, and Vice President's Office.
• Assist in preparing correspondence, maintaining case files, and coordinating with HR Employee & Labor Relations, Institutional Equity & Compliance, and Vice President's Office.
• Respond to high-level HR inquiries escalated to the Vice Presidents office, Employee Labor Relation, Institutional Equity & Compliance, and other HR service areas.
• Assist in maintaining official personnel files in accordance with policy and records retention; maintain business process guide for access and purge.
• Communicate with guests via verbal, written, and electronic correspondence (i.e. answering phones, sending emails, greeting clients as they enter the Human Resources VP Suite, IEC, and ELR, etc.).
• Assist with various Human Resources time sensitive projects and events.
• Work closely and assist Human Resources Departments as they pertain to programming, outreach, annual projects, and other Human Resources hosted events.
• Assist with clerical functions (i.e. filing paperwork, maintaining an organized working environment, etc.).
• Making deliveries to university departments and programs.
• Assist with digitization efforts of HR materials, ie. Personnel Files.
• Assist staff with the development of informational materials including brochures, flyers, and presentations.
• Assist with the organization of staff meetings and office visits such as placing catering orders, reserving rooms, and requesting parking passes.
• Maintain confidentiality with students, faculty, and staff.
• Complete required and compliance training assignments before the deadline.
• Perform other duties as indicated in the Confidential Student Assistant classification standards.

• Ability to learn and perform assigned work; follow oral instructions; work cooperatively with faculty, staff, and other students; communicate effectively with all levels; and read and write English at a level appropriate to the position.
• Special
  
  Qualification:
  
  Admission or registration as a CSU student.

• Maintain a 2.0 G.P.A. or greater per semester and cumulative.
• Students must be enrolled in at least halftime units at CSUSB (6 units undergraduate; 3 units graduate)
• International students must have full-time enrollment at CSUSB. (12 units undergraduate; 6 units graduate)
• Eligible to work in the United States
• Payroll Requirement:
  Social Security Card

• Strong customer service skills needed
• Ability to communicate and write proficiently
• Ability to learn quickly and complete assignments in a timely manner
• Ability to multitask and maintain flexibility in a fast-paced environment
• Students must be detail-oriented, punctual, and reliable
• Ability to work both in a team or individual environment
• Interpersonal skills
• Experience using Microsoft Word, PowerPoint, Excel, Canva, and other software systems

Student Employment Anticipated Hiring Range: $16.90 per hour.

The compensation offered will consider internal equity and experience among other factors.

Work status:
Part-Time, Temporary, Seasonal

Monday through Friday (8:00 am – 5:00 pm).

Monday through Thursday (7:00 am - 5:30 pm).

The Final date to receive applications is:
March 09, 2026; however, the position may close when an adequate number of qualified applications are received.

This is an 'On-Campus Only' position. Student Employees are not eligible to telecommute at any time.

California State University, San Bernardino, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

California State University, San Bernardino in not a sponsoring…