Substitute Admissions and Records Technician Job San Bernardino area,California USA,IT/Tech

This posting is to create a pool of qualified applicants for the current and/or upcoming academic year. While the department may not be actively recruiting at this time, applicants who meet all minimum qualifications and have submitted complete application materials will be contacted if a substitute position becomes available.

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job; however, any additional duties will be reasonably related to this class.

SUMMARY DESCRIPTION

Performs a wide range of clerical and support duties for various Admissions and Records functions.

SUPERVISION RECEIVED AND EXERCISED

Receives general direction from appropriate supervisor; checks with higher-level staff and/or supervisor regarding non-routine assignments. May provide technical and functional direction to assigned student workers.

REPRESENTATIVE DUTIES

The following duties are typical for this classification.

Performs various clerical tasks supporting the conduct of student admission and registration activities including transcripts, records, and residency.

Assists students in the completion of various forms and documents providing information regarding admissions and registration procedures, and courses offered; may inform students of admission and graduation requirements needed.

Ensures records are maintained in accordance to District retention policies; collects and prepares all incoming documents, transcripts, petitions and other admissions forms for scanning and indexing; maintains chronological and alphabetical records and makes available for all departments.

Processes instructor records and student requests such as printing rosters, grade changes, etc. according to established Admissions and Records procedures.

Provides general information and forms regarding a wide variety of admissions and registration policies and procedures to students, staff, faculty and the public in writing, over the telephone or at the counter.

Assists in student registration activities, including minor technical registration issues; assembles material and equipment utilized at the registration station.

Calculates tuition and other fees according to established guidelines; receives payments; maintains related records.

Types lists, cards, addresses, labels, and standard forms; may assist in preparing or typing correspondence, posters, or reports regarding Admissions and Records matters; proofreads and/or corrects material for completeness and accuracy.

Initiates and maintains student records; collects and verifies student statistical data for the preparation of state reports and statistical reports.

May attend events on or off campus as assigned to assist students with application and registration activities.

Performs other duties related to the primary job duties.

The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

CORE COMPETENCIES Analyzing and Interpreting Data

Apply sorting, coding and categorizing rules
Analyze data
Read reports
Draw meaning and conclusions from quantitative and/or qualitative data

Customer Focus

Attending to the needs and expectations of customer
Seeks information about the immediate and longer term needs of the customer
Anticipates what the customer may want or expect in a product or service
Works across organizational boundaries to meet customer needs

Reading Comprehension

Understanding and using written information
Knows the meaning of printed words; comprehend the literal meaning of text
Make interpretations, applications, deductions, inferences, extrapolations from written information

Professional and Technical Expertise

Applying technical subject matter to the job
Knows the rudimentary concepts of performing the essential technical operations

Critical Thinking

Analytically and logically evaluates information to resolve problems
Follow guide, SOP or other step by step procedures for locating the source of a problem and fixing it
May detect ambiguous, incomplete, or conflicting information or instructions

Attention to Detail

Focusing on the details of work content
Shows care and thoroughness in adhering to process and procedures that assure quality
Applies knowledge and skill in recognizing and evaluating details of work
Applies skilled final touches on products

Using Technology

Working with electronic hardware and software applications
Using basic features and functions of software and hardware
Experiments and finds novel uses for standard features and functions
Adds, improves, modifies, or develops features and functionality

Team Work/Involving Others

Collaborating with others to achieve shared goals
Engages others for suggestions and ideas

Writing

Communicating effectively in writing
Using correct writing mechanics including spelling, vocabulary, grammar, syntax, punctuation,…