Procurement Specialist

Description

• Update and maintain product/vendor data in internal systems with expected dates, notes, and appropriate work order status to properly notify involved parties of material availability.
• Review vendor‑provided order acknowledgments for accuracy of information including item description, delivery lead time, quantities, pricing, etc.; ensure timely receipt of material by the due date; monitor and follow up on vendor back‑orders, shipments, and tracking of source products.
• Facilitate communication with vendors to provide PO numbers to confirm order placements.
• Maintain vendor scorecard to accurately represent customer satisfaction rating.
• Reconcile purchase orders and invoices.
• Interface with Procurement team members and other associated departments; work with branch locations on ongoing acquisition orders to meet receiving and put‑away goals; interact with Accounting to ensure suppliers follow proper invoicing procedures.
• Organize and schedule meetings to assist in the efficiency of procurement operations.
• Assist in preparing and auditing RFPs (Requests for Proposals).
• Generate reports, including Supplier Performance, Spending by Commodity, and Cost Savings.
• May manage general services, including purchasing of office supplies, mail distribution, office equipment maintenance and repair, facility‑related issues.
• Assume other duties as assigned.

• High School graduate or G.E.D. equivalent.
• 1+ years of experience.

• College coursework preferred.
• Automotive background preferred.

• Intermediate skill level in Microsoft Word & Excel.
• Proficient in arithmetic operations across all units of measure using whole numbers, common fractions, and decimals.
• Frequent use of electronic mail, word processing, data entry, spreadsheets, graphics, etc.; ability to create, maintain, and incorporate functions into documents, spreadsheets, databases, and presentations to support business objectives.
• Basic oral communication; may write brief messages and keep simple records; may explain and offer guidance on routine procedures.
• Problem solving limited to routine, somewhat repetitive cases, generally solved by following clear directions and procedures.
• Decisions generally affect own job or assigned functional area.
• Results are defined; sets personal own goals and determines how to achieve results with few or no guidelines; supervisor provides broad guidance.
• Handles multiple tasks or projects simultaneously with moderate complexity.

• Work is primarily sedentary: must be able to sit for extended periods and use a computer, keyboard, and mouse frequently.
• Employee must occasionally lift and/or move up to 50 pounds.
• Travel may be required periodically, including overnight stays (contingent on position requirements); minimum overnight travel up to 10%.