Personal Assistant​/Operations Coordinator

Personal Assistant / Operations Coordinator

San Carlos, United States | Posted on 01/09/2026

We’relooking for a highly organized, energetic, and adaptable

Personal Assistant / Operations Coordinator to support bothour busy family and our business. This role combines household and administrative responsibilities with hands-on operations support for our startup company. A successful candidate will enjoy problem-solving, helping others manage their busy lives, and tackling a wide variety of topics –with some work completed sitting behind a computer, andother work that lets you roll up your sleeves and physically get things done!

Inthis job, each day will be different as we work together to prioritize which responsibilities below are most important –but don’t worry, you won’t be doing all of these things every day! We already have strong systems in place forgetting things done efficiently, so nearly all work can takeplace within normal business hours. The three main categories of work are:

The largest part of the role is supporting with household logistics, purchases, errands, and other work related toour own lives and related to our work to support our fourkids and three aging grandparents

• Assist with administrative work like scheduling, mail, family logistics, travel planning, etc.
• Place orders as needed for groceries, supplies, gifts, etc,and put away items when received
• Run errands (e.g. dry cleaning, post office)
• Complete research and evaluate options on a wide variety of topics
• Driveand support the children and grandparents as needed (
  
  Note:
  
  This is not a nanny role; we have childcare inplace covering most of their needs)

Helpus stay on top of maintaining our home – which is also our company office! – and the homes of the family’sgrandparents nearby

• Manageand execute home and auto maintenance checklists (e.g.change home air filters, oil door hinges, take cars infor tire rotations, schedule carpet cleaners)
• Schedule,communicate with, and oversee vendors as needed (e.g. plumbers)
• Carefor furniture and household items; complete light household chores (e.g. spot clean furniture with steamer; apply oil treatment to wood table; break down cardboard boxes)
• Partneron organization projects (e.g. reorganize garage shelves; put away holiday decor)

Werun a startup selling stylish, comfortable men’sin continence underwear. This role will give you hands-on experience with business operations as you support our company’s work

• Coordinate with our third-party logistics warehouse, including viatheir software platform
• Help manage operational tasks (shipping, email campaigns,customer support)
• Support various operational and administrative tasks for the business

Thisis an in-person position, with work taking place in andaround our family home (which also serves as our office) in San Carlos, CA. Given the nature of the job, remote employment is not possible.

• 2+years as a Personal Assistant, Executive Assistant, or Family Assistant – or similar support/operational role
• Strong organizational skills and attention to detail
• Abilityto manage deadlines, reprioritize quickly, and followthrough independently
• Strong communication skills in English (in person, and viaphone and email)
• Valid
  
  CA driver’s license and insurance, 5+ years driving experience, clean driving record
• Strong computer skills, including proficiency with Gmail,Google Calendar, Google Docs, Zoom, and Apple products.
  
  Ability to learn new tech systems quickly, and troubleshoot tech issues as they arise
• Experience managing household maintenance projects

• Genuine “no task is too big or too small” attitude
• True enjoyment engaging with a wide variety of people and tackling a wide range of work!
• Abilityto treat sensitive issues with respect and empathy, and maintain confidentiality
• Willingness to undergo a background check, and to receive annual fluand COVID shots
• Comfort working in the adaptive clothing space, and particularly in the men’s incontinence underwear industry

The physical demands described here are…