Accounts Payable Specialist

Founded in 2005, we are a family-owned spirits company with an entrepreneurial edge, blending tradition with the drive to build the next generation of iconic brands. At Infinium Spirits, we live our values of integrity, ownership, unity, curiosity and gratitude. We hold each other accountable for our results and believe that the company success is based on the whole collective of team members, not individual contributors.

There is no room for egos. We are building a team of thought-leaders across the entire company with expertise in sales, marketing, supply chain, business analytics and finance to fuel a diverse and distinctive portfolio of award-winning brands such as Templeton Rye, Tears of Llorona, Howler Head, Zaya Rum, Seagram’s Vodka, and Corralejo Tequila, just to name a few. In addition to our core powerhouse brands, we continue to seek new opportunities in the beverage category to innovate and meet regional needs.

At Infinium Spirits, success doesn’t happen between the hours of 9 to 5. We are building a team of hard-working, ambitious professionals who are ready to roll up their sleeves, put in the long hours, and create real impact in the marketplace. We want out-of-the-box thinkers who bring new ways to solve problems to the table, if you excel at escape rooms, are energized by logic problems and believe that anything is possible, you have the ingredients we are seeking on our team.

We hire people,
NOT resumes. If you think you are right for the role, apply now!

Diversity. Equity. Inclusion. We are committed to creating an inclusive and fair workplace that values diversity. We know that when people feel a sense of belonging, they are more creative, innovative, and successful. We welcome the unique contributions you bring in terms of background, education, opinions, culture, and identity.

Building brands in the spirits industry at our stage means constant change, high expectations, and a healthy dose of chaos. The people who thrive here are those who own their work, push for results, and stay hungry no matter the challenge. This isn’t the right place for everyone.

Infinium Spirits is a dynamic and fast-growing organization seeking an Accounts Payable (AP) Specialist to join our team! This position is responsible for performing the day-to-day accounting activities relating to the company’s accounts receivable, invoicing and chargeback processes and will report to the Accounting Manager.

• Analyze, code, and process a high volume of PO and non-PO invoices. Ensure proper supporting documentation is provided prior to submission for approval.
• Work cross-functionally with various departments and other team members for accounts payable follow up, document clarification, coding, and new vendor setups.
• Conduct 3‑way matching.
• Confirm invoices have proper sales & use tax amount, if applicable.
• Maintain vendor templates in Continia.
• Verify vendor ACH information and revise remittance information, as needed.
• Prepare remittance advice for payments and refunds and distribute them to vendors via email on a weekly basis.
• Request vendor statements monthly via email and reconcile vendor accounts to vendor records. Research, communicate, and resolve discrepancies as needed.
• Pull customer billbacks from various portals and distribute to sales managers for approval.
• Manage invoices mailbox to ensure proper distribution and response for billbacks and ensure prompt and accurate responses to customer queries.
• Request monthly customer billback statements and reconcile accounts.
• Contribute to the development of processes and procedures of the accounts payable function.
• Support the accounting team, interim and year‑end audit requests, special projects, and ad hoc requests.
• Assist in month‑end closing activities related to accounts payable.
• Prepare and process customer chargebacks.

This not intended to be a comprehensive list of the duties and responsibilities of the position and that the duties and responsibilities may change without notice.

Not everyone can be an Accounts Payable Specialist. To be seriously considered for the role here is what you’ll…