Accounts Payable Specialist

We are seeking a detail-oriented Accounts Payable Specialist to support the full-cycle AP process. This role is responsible for invoice processing, payment coordination, month-end support, and maintaining accurate financial records. The ideal candidate is organized, proactive with follow-ups, and comfortable working with accounting systems and spreadsheets in a deadline-driven environment.

• Receive, date‑stamp, and organize incoming invoices for processing
• Prepare invoices for scanning and electronic workflow routing
• Accurately code invoices using internal account coding references
• Enter and index invoices into the accounting system
• Track invoice totals to ensure completeness and accuracy of ongoing receipts

• Monitor invoice approval workflow and follow up with approvers as needed
• Reconcile invoice batch totals between systems to ensure accuracy
• Process check runs and maintain copies for documentation
• Match payment stubs with corresponding checks for audit support
• Coordinate with authorized check signers and distribute payments for signature

• Maintain organized vendor files and supporting documentation
• Ensure all payments are properly documented and stored in accordance with company procedures

• Post accounts payable activity to the general ledger
• Prepare and enter approved journal entries as required
• Assist with month‑end accruals by compiling outstanding invoice data
• Record accrual journal entries to ensure accurate period‑end financials

• Experience in accounts payable or general accounting support
• Strong attention to detail and organizational skills
• Comfortable working with accounting systems and Excel‑based tracking tools
• Ability to manage multiple tasks and follow up to keep processes moving
• Strong communication skills and a team‑oriented mindset
• Bachelor's degree in Accounting or related field
• 1 - 2 years in accounting or related field
• Strong understanding of General Ledger system and Accounts Payable processing
• Strong organizational, analytical and recording skills