Accounts Payable Clerk

Responsibilities

• Process all incoming invoices, expense reports, cash advances, and check requests and scan/file into a digital format;
  Prepare Journal Entries and required support as requested
• Update Purchase Tracking log with all order information including the date the order was placed, date the invoice was received, and the date that the invoice was uploaded
• Process and upload accounts payable and invoicing into the General Ledger System
• Process employee petty cash and expense reports
• Process and maintain independent contractor paperwork
• Establish and maintain a variety of physical and electronic files, record-keeping, and tracking systems as required
• Assist with periodic internal and external audits by compiling all required supporting documentation including, but not limited to, Invoices, Cancelled Checks, Paystubs, and Timecards
• Assist with the completion of monthly requests for reimbursements claims from funders and compiles all required support documentation
• Responsible for depositing and inputting all related Cash, Check, and Credit Card transactions into the accounting system, generating End-of-Shifts, and compiling all backup documentation for End-of-Day Packets;
  Takes deposits to the bank or deposits through electronic check scanners and submits daily cash reports as needed
• Perform other administrative tasks as assigned and assist with maintaining proper document storage and auditing
• Participate in and attend all required staff meetings, trainings, YMCA staff development events and appropriate agency-wide committees

• Bachelors degree in Accounting, Business or related field or four (4) years equivalent related experience

• Requires strong computer knowledge and data entry skills
• Ability to use Microsoft Office applications required, with advanced proficiency in Excel a plus
• Previous exposure to accounting software and prior knowledge of Net Suite a plus
• Strong attention to detail, highly organized, and must be a self-starter
• Demonstrated ability to identify issues, investigate solutions and resolve problems
• Excellent critical-thinking, troubleshooting, and analytical skills
• Commitment to providing outstanding customer service
• Ability to work within various deadlines and respond to multiple demands
• Ability to work in a very diverse setting with people of all backgrounds, culture, and orientation
• Must be able to work independently and as part of a team
• Ability to establish and maintain working relationships with staff and community partners
• Demonstrate initiative, resourcefulness, and problem-solving skills
• Ability to work with confidential information
• Must be self-aware, flexible, adaptable, and teachable
• Ability to prioritize work to meet established deadlines
• Ability to work effectively with others in alignment with the YMCA 4 Core Values;
  Models the 4 Core Values in all aspects of position responsibilities

• Licensing, state law and our funders require that applicants be fingerprinted, prior to reporting to work, and include subsequent arrest notifications
• Exclusion and Debarment checks prior to first day and monthly thereafter