Accounting Operations Specialist

The Role

As an Accounting Operations Specialist you will work closely with the Accounting Manager and CFO on various tasks related to invoicing, accounts payable, month end reconciliations, client expense report review and back end administration. It is crucial you have excellent communication skills, attention to detail and the capacity to handle various data entry and reporting tasks on a daily basis. Quick Books Online, Microsoft Excel, Ramp, Claude, and Google Sheets are heavily used in this position.

J/PR is a multi-entity and multi-currency organization.

• Communication:
  Crucial that you have the ability to communicate with all levels of the company, as well as clients, ensuring professionalism and maintaining a strong, professional representation of J Public Relations.
• Time Management:
  With predictable daily tasks, it is important to maintain the ability to pivot and manage your time wisely to complete all tasks as assigned.
• Creativity & Problem-Solving:
  Ability to think creatively, identify areas for improvement, and build new processes that drive company-wide efficiencies.
• Invoicing:
  Ability to create, adjust, and distribute invoices. Pull statements of account and prepare backup documentation.
• Expense Report Administration:
  Review staff expense reports for accuracy and adherence to company expense policies. Administer support to staff on the SAP Concur expense platform. Export reports from Ramp to Excel to process invoices in Quick Books.
• Accounts Payable:
  Entry and processing of bills to ensure they are received, approved, and paid in a timely manner.
• Collections:
  Monthly follow-up with clients with past-due accounts, flagging any clients with large outstanding balances to higher-ups and legal.
• Month-End Close:
  Complete employee account, company, partner, and P&L reconciliation. Ability to notice and research discrepancies is critical.
• Record Keeping:
  File and maintain digital and physical accounting, financial, and employee files, records, and receipts.
• Data Entry:
  Data entry and reporting using various software platforms, including Quick Books, Ramp, Transaction Pro, Concur, Excel, Sheets, etc. Ad-hoc reporting, including insurance, as needed.

• In this role, you will manage and oversee essential financial operations, including bookkeeping, invoicing and payments.
• Your expertise will help streamline our processes, maintain accuracy in financial reporting, and support informed decision-making across the organization.
• Manage day to day bookkeeping tasks, Quickbooks and Ramp are heavily utilized.
• Coordinate with clients and internal cross functional teams on expense management and invoicing.
• Handle professional communication with clients and vendors along with ownership of client billable expenses.
• Prepare and send invoices to clients in a timely manner along with heavy support with month end accounting closings.
• Strong understanding of intercompany accounting principles and reconciliation processes.
• Assist with month-end, quarter-end, and year-end closing activities.
• Support internal and external audits by providing required documentation.
• Monitor accounting payable and receivable to maintain accurate and efficient cash flow.
• Generate and analyze financial reports and assist in budget preparation and forecasting.
• Collaborate with other team members to improve financial workflows and systems.

• College Degree or comparable experience required
• 2-4 years of prior work experience in Accounting and Business Operations
• Experience using Quick Books Online Accounting Software is a plus
• Excellent organizational skills and ability to learn new tasks quickly
• Excellent verbal and written communication skills with close attention to detail
• Ability to collaborate with others and communicate concepts/issues with team members
• Experience using Claude to create process efficiencies a plus
• Complete trustworthiness and confidentiality, must pass a background check upon hire

• BA or BS in Accounting, Finance or Information Systems
• Ability to work both hybrid 9am - 6pm Daily
• Ability to be in office 3 to 4 days per week

• Competitive pay: $27 - $30/hour, commensurate with…