Accounts Receivable Accountant

Position Overview

Accounts Receivable Accountant – a non‑exempt, full‑time on‑site position at the Academy of Our Lady of Peace (OLP). The role is an integral member of the Business Office responsible for all accounting functions related to accounts receivable, ensuring accurate and timely financial information. Core duties include creating financial transactions, posting to accounting journals, and managing tuition and related accounts.

• Record revenue from all sources and provide accounting support.
• Record and manage tuition and fee payment, collection, and recording in the general ledger and FACTS (subledger).
• Oversee student enrollment, including collection of tuition contracts and registration fees.
• Communicate with Admissions regarding the status of returning students during re‑enrollment.
• Review annual enrollment contracts and adjustments for completeness and ensure accurate billing of tuition‑related revenue.
• Onboard new family tuition agreements and track tuition assistance grant awards.
• Contact parents for collections, billing issues, and tuition/fees.
• Apply annual payer discounts, tuition assistance, and/or scholarships to FACTS accounts and record in the general ledger.
• Enforce the school tuition delinquency policy and maintain tuition write‑offs to a minimum.
• Process, collect, and record all incidental revenue in the GL for school fees (summer school, athletics, enrichment camps, transportation, etc.).
• Maintain donation, grant, and pledge accounting and recording of revenues as restrictions are satisfied in accordance with GAAP.
• Complete aging and analysis reports monthly.
• Support tuition assistance process, preparing schedules, worksheets, and recording in systems.
• Assist with tuition assistance application review and awards.

• Record cash receipts including cash, checks, credit card, and ACH.
• Responsible for deferred tuition amortization entries and deferred tuition assistance in the GL.
• Prepare entries for daily bank activity, including credit card deposits, wire transfers, and ensure accurate coding and reconciliation.
• Reconcile all credit card deposit activity to the bank statements; post to the GL and process refunds with transaction and reconciliation records.
• Record cash, checks, tuition FACTS remittance, stock donations, ACH, and wire transfers in the GL.
• Coordinate with the Advancement Office to ensure gifts and pledges are accurately accounted for (restricted/unrestricted).
• Assist with month‑end close, documentation, and reconciliations.
• Assist with annual audit, including preparation of year‑end schedules, reconciliation, and PBC list.
• Provide accurate and timely financial reporting as required.
• Prepare and maintain records to ensure accounts are justified and resolve inaccuracies or imbalances.
• Contribute to and assist in maintaining internal controls to ensure compliance with regulations, best practices, and accurate financial accounting.
• Assist in projects and duties as necessary to meet the ongoing needs of the organization.

• Bachelor’s Degree, preferably in Accounting or Finance from an accredited school/university.
• Minimum 3 years’ experience in accounting/finance.
• Non‑profit/Independent School industry experience is preferable.
• Experience with Blackbaud Financial Edge NXT strongly preferred.

• Critical thinking, problem solving, and clear communication in a collaborative environment.
• Strong interpersonal, technological, organizational, and administrative skills with high attention to detail.
• Ability to handle confidential or sensitive information with discretion.
• Proficient in navigating software data integration, reporting, and major accounting systems.
• Proficiency in Microsoft Excel & Word.
• Excellent written and oral communication skills; ability to read and interpret data and documents.
• Mathematical reasoning and problem‑solving abilities.
• Thrives in team‑driven environments.
• Customer‑service focus when interacting with faculty, staff, and external organizations.

Applicants must submit a cover letter, resume, and two professional references from current or former supervisors.…