Staff Accountant

Title:

Staff Accountant
-Nonprofit Department:
Finance

Reports to:

ControllerFLSA Status:
Full-time, Exempt_______________________________________________________________________________________Job Summary The Staff Accountant assists the Controller and CFO in managing the organization’s financial accounting operations, including general ledger maintenance, grant cost and allocation accounting, payroll oversight, and audit support. This role ensures compliance with organizational accounting policies, grant requirements, and applicable federal and state regulations.

Essential Duties and Responsibilities Financial Accounting & Reporting Perform month-end close activities, including preparation and review of financial statements prior to grant and fund billing

Prepare monthly journal entries, general ledger reconciliations, balance sheets, income statements, and cash flow statements

Reconcile general bank accounts and payroll bank accounts on a monthly basis

Maintain and reconcile monthly general ledger accounts with a high degree of accuracy

Grant & Fund Accounting Assist Controller/CFO with development and monitoring of grant and program budgets

Track, verify, and ensure grant and fund billings are accurate and submitted by required deadlines

Prepare management reports and fund status updates to support grant billing and financial decision-making

Payroll Oversight Oversee payroll department functions to ensure timely and accurate payroll processing

Verify payroll transactions and resolve discrepancies

Determine and maintain master salary allocation spreadsheets and related accounting entries

Accounts Payable Verify accounts payable transactions and make necessary corrections

Maintain and update AP allocations to ensure proper expense distribution across funds and grants

Audit & Compliance Assist Controller/CFO with annual fiscal, federal, and grant-related audits

Ensure compliance with nonprofit accounting standards and internal controls

Other Responsibilities Perform other accounting and finance-related duties as assigned by the Controller or CFOCore Accounting Competencies General ledger management and reconciliation

Knowledge & experience with cost allocation accounting

Nonprofit and grant accounting principles

Financial statement preparation and analysis

Payroll accounting and salary allocations

Budget development and monitoring

Audit preparation and compliance support

High-level accuracy, attention to detail, and internal controls

Qualifications

Education & Experience Bachelor’s degree in accounting or a related field

Minimum of three (3) years of accounting experience; nonprofit accounting experience preferred

Coursework or practical experience in accounting principles and bookkeeping

Technical Skills Proficiency in Microsoft Office applications, especially Excel, Word, and Outlook

Experience with MIP Cloud and other accounting software preferred

Ability to use a ten-key calculator by touch

Professional Skills Strong organizational and time-management skills

Excellent interpersonal, communication, and team-building abilities

Ability to work under pressure and meet deadlines while maintaining a positive attitude

Exceptional attention to detail and commitment to accuracy

Additional Requirements Must have reliable transportation, a valid driver’s license, proof of insurance, and be bondable

Physical Requirements:

Ability to bend and lift light objects

Ability to sit for extended periods of time while viewing a computer monitor

Capable of hearing and speaking to exchange information

Seeing to read reports and data Ability to speak English
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