Billing Specialist

Responsibilities

• Review client contracts and statements of work to understand billing terms, invoicing requirements, payment schedules, and other applicable conditions to ensure invoices are prepared in accordance with contractual obligations.
• Prepare accurate client invoices based on approved project budgets, hourly rates, and contractual requirements.
• Review and verify billing data, ensuring accuracy and consistency prior to invoice submission.
• Periodically audit time entries, billing rates, and billable expenses to support an accurate billing process.
• Partner with project managers to ensure invoices align with work completed and client agreements.
• Reconcile client accounts and resolve discrepancies in collaboration with internal teams.
• Receive, record, and post client payments within the accounting system.
• Monitor outstanding balances and assist with follow-up on past‑due invoices.
• Maintain accurate records of billing transactions and related client communications.
• Generate reports on invoice status, accounts receivable aging, and project billing metrics.
• Reconcile the accounts receivable subledger to the general ledger and investigate variances as needed.
• Identify opportunities to improve billing accuracy, efficiency, and process compliance.
• Support month‑end and year‑end close activities and related financial reporting.

• Bachelor’s degree in Accounting, Finance, or a related field.
• 3+ years of experience in agency billing, accounts receivable, or finance.
• Strong understanding of agency billing practices, project rates, and client contracts.
• Experience with Big Time is a plus.
• Advanced Microsoft Excel skills and analytical ability.
• Excellent communication and collaboration skills to work with project managers and internal teams.
• Highly organized with strong attention to detail.