Accounting Specialist

• The Accounting Specialist is responsible for supporting the Site Administrator with various accounting functions.
• The role is multi-functional with responsibility for accounting, customer service, and various administrative support activities.

Accounting Specialist

San Diego, CA

7 Months Contract

40.00

• The Accounting Specialist is responsible for supporting the Site Administrator with various accounting functions.
• The role is multi-functional with responsibility for accounting, customer service, and various administrative support activities.

• Manages timekeeping, including vacation and sick time for all associates.
• Main point of contact for customer inquiries, complaints, and order intake. Including input and processing of all related documentation.
• Maintains records of customer interactions and documents including supply agreements, contracts, and purchase orders.
• Customer Forecast - develops, prepares and completes reports and statements.
• Coordinate with Logistics to assign lot numbers and delivery dates to customer orders, and helps create shipping documents, and arrange delivery method when needed.
• Accounts Payable - help manage incoming invoices, credits and check payments.
• Accounts Receivable - help prepare invoices, monitor and report outstanding AR.
• Assist in the completion of month-end close activities.
• Assists with the analysis and reconciliation of accounting transactions.
• Provide various administrative support functions, arranging travel, coordinating meetings and interviews, greeting visitors, scheduling company events, maintaining office supply inventory, and supporting purchasing.
• Other responsibilities or projects as assigned by reporting manager.
• Promotes a safe work environment.
• Provide recommendations on maintaining the safety of the work environment.
• Participates in Environmental Health and Safety programs. Addresses corrective actions whenever a hazard is identified. Notifies supervisor of all observed hazardous conditions or unsafe work practices.

• Successful candidate will have an Associate Degree or higher with 5+ years of relevant experience in Customer Service and Accounting.

• Previous experience with Front Office and bookkeeping is required.
• Experience and enjoy helping customers over the phone and email.
• Proficiency in Quick Books, MS Office Skills (Word, Excel, and PowerPoint) is required.
• Strong interpersonal communication skills, effective written and oral communications skills.
• Ability to relate to a variety of people and establish collaborative relationships.
• Strong prioritizing and multi-tasking skills to work within deadlines.
• Must possess strong organizational skills, attention to detail, and the ability to adapt to changing priorities in a fast-paced environment.
• Be a self-starter, quick