Accounts Payable Specialist

Compensation: $25-30/hr (DOE)

Key Responsibilities:

• Process and manage high-volume invoices monthly
• Match vendor invoices to purchase orders, verify tax rates, quantities, and pricing, and resolve discrepancies as needed.
• Prepare and process credit memos when applicable.
• Review invoices with issues, distribute documentation to the appropriate stakeholders, and coordinate resolution efforts with purchasing and project teams.
• Receive invoices via email, route them for approval, enter them into the accounts payable system, and manage vendor payment holds.
• Track and reconcile recurring expenses, including utilities, fuel card activity, rent, and other operational payables.
• Ensure transactions are recorded accurately and within required monthly and quarterly deadlines.
• Maintain strong communication with vendors, project teams, and internal departments to support effective issue resolution.
• Assist with internal and external audits by providing accounts payable documentation and responding to requests.
• Reconcile vendor statements, investigate outstanding balances, obtain missing invoices, and facilitate approval processing.

Qualifications

• 5-7+ years of accounts payable experience required.
• Prior experience in construction, engineering, architecture, real estate, or another project-based industry with high-volume purchase orders and contract activity is strongly preferred.
• Ability to work efficiently in a fast-paced, high-volume environment with demanding processing expectations.
• Strong attention to detail, organization, and accuracy.
• Extensive experience working within ERP systems and accounts payable platforms.