Assistant Controller

Description

Our client is looking for an Assistant Controller who is experienced and hands-on to own the financial operations of a fast-moving, multi-contract distribution company. This is a genuine leadership role requiring financial judgment, team management, and technical proficiency in Microsoft Dynamics 365 Business Central.

The Assistant Controller will be responsible for the full accounting function including month-end close, accounts receivable, accounts payable, treasury management, tax compliance, and the day-to-day integrity of our client’s financial records. The Assistant Controller will directly supervise a team of 4–6 accounting professionals across on-site and offshore functions and will serve as the primary internal authority on Business Central.

Our client works with us for month-end close support, payroll, benefits administration, and commissions. The Assistant Controller will work in close coordination with our Optima team while owning accountability for all accounting outcomes.

• Own and coordinate the full month-end close process in partnership with Optima’s fractional controller
• Ensure all journal entries are posted accurately and on time: prepaid expenses, depreciation, commission accruals, payroll JEs, accrued payroll, ASC lease entries
• Prepare and maintain the balance sheet reconciliation file
• Coordinate Grainger rebate accrual and statement reconciliation
• Ensure the financial period is closed in Business Central on schedule
• Review and approve the management financial reporting package (targeting the 12th of each month)

• Supervise all AR functions including customer invoice generation, credit card processing, check scanning, deposit processing via Cash Pro, and customer payment application in BC
• Oversee SJSU weekly summary billing and Pro Co portal integration and error resolution
• Manage AR unapplied payments and ensure timely customer ledger reconciliation
• Supervise collections activities through Summer Corsaro; ensure aging AR is actively managed

• Supervise all AP functions including vendor invoice entry in BC, RAMP expense management, non-RAMP vendor expense posting, and vendor credit memo processing
• Oversee vendor payment scheduling via Cash Pro ACH and NACHA file methods
• Manage vendor credit applications and vendor credit requests
• Ensure PBE vendor invoice and general vendor invoice issues (UOM, pricing, sales tax, RMAs) are resolved accurately and promptly

• Manage daily cash position across BofA Checking, Chase Checking, WCMA accounts, and BofA Line of Credit
• Oversee all bank and credit card reconciliations (target: completed by the 5th of each month)
• Monitor liquidity and working capital; elevate cash flow concerns proactively to ownership
• Manage Cash Pro banking platform for ACH and wire transactions

• Own CDTFA sales tax reporting and timely remittance — no missed deadlines
• Manage quarterly estimated income tax payments on behalf of the corporation and company officers in coordination with our client’s external CPA
• Ensure PTET tax payments are submitted on or before internal deadlines
• Maintain all tax compliance calendars and provide 48-hour advance notice to ownership if any deadline is at risk

• Serve as the primary internal escalation point when Business Central transactions are not flowing correctly — posting errors, integration failures, payment reconciliation issues, and Pro Co portal discrepancies
• Triage accounting questions from the operations and sales teams quickly and effectively — distinguish material issues requiring immediate attention from immaterial issues that can be resolved routinely
• Coordinate with BC support resources as needed; document recurring issues and implement process improvements to reduce future errors

• Directly supervise and develop internal staff, and a new offshore AR specialist
• Set clear expectations, provide regular feedback, and hold team members accountable for deadlines and accuracy
• Delegate effectively — distinguish tasks requiring Assistant…