Part-Time Staff Accountant ​/ Accounts Payable

Job Posting:
Part-Time Staff Accountant / Accounts Payable

Employment Status:
Part-Time (24 Hours Per Week | 3 Days, 8 Hours Per Day)

Schedule:

3 days per week, Monday through Friday (Flexible on chosen weekdays)

Work Location:

On-site in Sorrento Valley, San Diego, CA

Reports To:

Controller

We are seeking an organized, fast-paced Part-Time Staff Accountant / AP Specialist to manage corporate accounting workflows across our four retail entities. Reporting to the Controller, you will utilize Quick Books to manage high-volume vendor invoice processing, handle distribution billing from our core hub to the other three stores, and execute multi-channel revenue reconciliations. This role requires 24 hours per week split across 3 days (8 hours per day) between Monday and Friday, balancing efficient transactional processing with accurate, timely GAAP-compliant month-end close support for each entity.

• High-Volume Accounts Payable & General Ledger Management (60% of Time)
• Invoice Processing:
  Review and code high-volume weekly vendor invoices into Quick Books across 4 separate sets of books, ensuring expenses are isolated by store location under GAAP.
• Distribution Hub Billing:
  Record internal distribution billing from the primary hub to the other 3 individual stores for inventory, freight, and shared logistics.
• Vendor & Payment Management:
  Research vendor statements, resolve complex billing discrepancies, and route weekly electronic payment batches (ACH, wire, checks) for approval.
• Compliance Archiving:
  Maintain digital vendor files for each entity, tracking vendor licenses and ensuring up-to-date W-9 compliance.
• Treez POS, Multi-Channel Revenue & Month-End Close Support (40% of Time)
• POS Reconciliation:
  Reconcile daily and weekly retail sales activity from the Treez POS system directly against Quick Books financial records for each store location.
• ATM & ACH Audit Tracking:
  Audit Treez logs against internal cashless ATM cash drops, armored car logs, and electronic ACH processor settlement statements to resolve variances.
• Month-End Close Execution:
  Support the Controller in driving month-end close schedules, balancing standalone ledgers, and posting standard journal entries under GAAP.
• Bank & Cash Reconciliations:
  Reconcile independent bank accounts and high-volume retail cash accounts for all 4 entities to quickly flag variances.
• Audit Support:
  Prepare accounting schedules and pull transaction ledgers to support the Controller during corporate financial reviews and year-end audits.

Education & Qualification Framework:
Candidates must meet at least one of the following criteria:

• o Bachelor’s degree in Accounting or Finance (Highly Recommended).
• o Bachelor’s degree in Business Administration with a heavy concentration in accounting.
• o 5+ years of verified corporate GAAP Staff Accountant experience in lieu of a degree.

Experience:

2–3 years of foundational GAAP accounting experience as a Staff Accountant (if holding a degree), with a focus on high-volume AP processing and retail revenue reconciliation.

POS & Payment Systems:
Proficiency reconciling retail POS data (ideally Treez) with physical ATM cash and ACH electronic settlement systems.

Systems:
Proven, hands-on proficiency cleanly navigating Quick Books across multiple separate company files.

Month-End Close:
Experience executing bank reconciliations, posting journal entries, and supporting full-cycle month-end close workflows.

Industry Background:
Direct experience in cannabis retail accounting, distribution workflows, 280E compliance tracking, or regulated inventory frameworks.

Pay: $30.00 - $36.00 per hour

Work Location:

In person