Accounts Payable Specialist

Job Description

Position is responsible for administrative assistance of all aspects relating to Accounts Payable Department. Maintenance of orderly financial filing system, with focus on Accounts Payable documentation. Daily mail distribution and scanning of vendor invoices for PAT (Payables Approval Tracking) database entry. Assist with assembling financial data for bi-annual and annual overhead audits. Reviews and reconciles vendor statements, communicating with vendors and clients as needed.

Assists with verifying the data-entry accuracy of vendor invoice or reports; identifies discrepancies and determines course of action. Under general supervision from Supervisor/Manager works within specific guidelines and protocols on assignments.

• Provides Accounts Payable administrative support for the Department by performing in specified daily activities including maintaining all Accounts Payable files, reconciling vendor statements, distribution of mail and other general duties assigned.
• Plans for and uses resources efficiently, always looks for ways to reduce costs and increase efficiencies.
• Serves as backup on other Accounts Payable tasks.
• Follows and adheres to all federal and state regulations, client requirements and contracts, and company policies and procedures including but not limited to taxes, labor laws, safety, building codes, or environmental regulations.
• Communicates information in a respectful and organized manner, produces written information that is appropriate for the intended audience.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances.

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• High school diploma or equivalent required.
• 1 – 2 years of accounting or AP experience working in an accounting department.
• Proficient skills with Excel, Word, and Outlook.
• Associates degree (A.A.) or equivalent from two-year College or technical school.