AP Specialist

Infinium Spirits Accounts Payable (AP) Specialist

Infinium Spirits is a dynamic and fast-growing organization seeking an Accounts Payable (AP) Specialist to join our team! This position is responsible for performing the day-to-day accounting activities relating to the company's accounts payable, invoicing and chargeback processes and will report to the Accounting Manager.

Analyze, code, and process a high volume of purchase order (PO) and non-PO invoices. Ensure proper supporting documentation is provided prior to submission for approval.

Work cross-functionally with various departments and other team members for accounts payable follow up, document clarification, coding, and new vendor setups.

Conduct 3-way matching.

Confirm invoices have proper sales & use tax amount, if applicable.

Maintain vendor templates in Continia.

Verify vendor ACH information and revise remittance information, as needed.

Prepare remittance advice for payments and refunds and distribute them to vendors via email on a weekly basis.

Request vendor statements monthly via email and reconcile vendor accounts to vendor records. Research, communicate, and resolve discrepancies as needed.

Pull customer billbacks from various portals and distributes to sales managers for approval.

Manage invoices mailbox to ensure proper distribution and response for billbacks and ensure prompt and accurate responses to customer queries.

Prepare and process customer chargebacks.

Request monthly customer billback statements and reconcile accounts.

Contribute to the development of processes and procedures of the accounts payable function.

Support the accounting team, interim and year-end audit requests, special projects, and ad hoc requests.

Assist in month-end closing activities related to accounts payable.

* This is not intended to be a comprehensive list of the duties and responsibilities of the position and that the duties and responsibilities may change without notice.

Not everyone can be an Accounts Payable Specialist. To be seriously considered for the role here is what you'll bring:

Preferred Bachelor's degree or an equivalent combination of education and experience

Required:

2+ years of high-volume Accounts Payable or general accounting experience

Experience working in ERP system(s)

Preferred:

Experience in Microsoft Business Central

Experience in Continia

Experience in Concur

Advanced Microsoft Excel skills, including the creation and manipulation of Pivot tables, V-/H-LOOKUP, and IF-THEN formula.

Exceptionally thorough and detail-oriented in executing tasks and responsibilities.

Efficiently manage multiple tasks, prioritize work, and meet deadlines.

Strong work ethic, adapting to challenges and consistently delivering optimal results.

Ability to work independently and collaboratively with all levels of employees and management.

Strong communication skills, both oral and written.

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards, as well as sit for long periods of time

If after reading through this long list you're thinking – I'm not sure if I meet 100% of these requirements, should I still apply? YES – if you embody a growth mindset, see challenges as opportunities to develop, and find smarter (not harder) ways to get the real work that matters done, you sound like our kind of candidate. Regardless of where you come from, how you identify, or the path that led you here – we want to talk to you!

Our cash compensation amount for this role is targeted at $29.65/hour - $33.80/hour. Final offer amounts are determined by multiple factors including candidate experience and expertise and may vary from the amounts listed above.

Here are some of our favorite perks and benefits:

401k plan where you are 100% vested – literally free money

Healthcare and dependent care flexible spending accounts

Company-paid life insurance

Monthly wellbeing stipend

Competitive paid time off and ten company paid holidays

Support for and access to relevant training and development opportunities

Employee assistance program

Casual dress code