Accounting and Operations Associate

Position Summary

Vet Powered is seeking an experienced Accounting & Operations Associate to support the company’s accounting, purchasing, operational, government-contract, and quality-system activities.

The primary responsibility of this position is to maintain accurate, complete, and timely accounting records while providing hands‑on support to the company’s day‑to‑day operations. This position will work closely with Accounting, Operations, Purchasing, Manufacturing, Quality, and Management to ensure financial transactions, purchase orders, supplier records, job costs, and supporting documentation are accurate and properly maintained.

The position is well suited for an accounting professional who enjoys working in a manufacturing environment and wants exposure to the intersection of accounting, manufacturing operations, aerospace quality requirements, and government contracting.

Because this position supports multiple areas of the business, the successful candidate must be highly organized, detail‑oriented, dependable, and comfortable managing competing priorities in a fast‑paced environment.

Maintain the accuracy and integrity of the company's accounting records while providing reliable financial, purchasing, operational, government‑contract, and AS9100D record‑keeping support.

• Process and maintain accurate accounting transactions, including accounts payable, accounts receivable, expenses, purchasing transactions, and general ledger activity.
• Review vendor invoices against purchase orders, receiving records, quotes, and other supporting documentation.
• Identify, investigate, and resolve discrepancies between purchase orders, invoices, receipts, and accounting records.
• Assist with monthly, quarterly, and year‑end financial close activities.
• Perform account reconciliations and research discrepancies.
• Assist with maintaining accurate work‑in‑process (WIP), inventory, and job‑costing records.
• Assist with customer invoicing and accounts receivable follow‑up.
• Review employee expense reports and company credit‑card transactions for accuracy and appropriate supporting documentation.
• Maintain accurate vendor and customer records.
• Assist with preparation of financial reports, schedules, reconciliations, and management reports.
• Maintain organized and audit‑ready accounting documentation.
• Assist with identifying and correcting accounting errors and data‑entry discrepancies.
• Maintain confidentiality of financial, employee, customer, and company information.

• Prepare, issue, and maintain purchase orders in accordance with company procedures.
• Coordinate with suppliers regarding quotations, purchase orders, delivery dates, invoices, and required documentation.
• Monitor open purchase orders and supplier commitments.
• Follow up with suppliers regarding overdue materials, outside processing, special processes, and other purchased services.
• Assist in resolving supplier pricing, quantity, delivery, and documentation discrepancies.
• Maintain accurate purchasing and supplier records.
• Coordinate with Manufacturing and Operations regarding material and outside‑processing requirements.
• Assist with tracking supplier‑related costs and commitments associated with customer jobs.

• Provide accounting and administrative support to manufacturing and operations personnel.
• Assist with tracking material purchases, outside processing, subcontracted services, and other job‑related costs.
• Assist with maintaining accurate job, work‑order, and production‑related records.
• Review operational documentation for completeness and consistency with accounting and purchasing records.
• Support receiving, shipping, and inventory documentation as needed.
• Assist with tracking operational deadlines and outstanding administrative requirements.
• Maintain accurate information within the company's ERP, accounting, and business‑management systems.
• Work cross‑functionally to resolve discrepancies between accounting, purchasing, inventory, production, and receiving records.
• Assist management with operational reporting and data collection.