Accounts Payable Specialist

Description We are looking for an Accounts Payable Specialist to support day-to-day payables operations for a commercial property management environment in San Diego, California. This Long-term Contract position is ideal for someone who is highly organized, accurate with financial records, and comfortable managing invoice processing, vendor setup, and scheduled payments in a fast-paced setting. The role will work across recurring expenses, utilities, disbursements, and account reconciliations while helping maintain timely and compliant payment activity.

Responsibilities:

- Review invoices for accuracy, assign the appropriate account coding, divide charges when needed, and resolve discrepancies before entry into the accounting system.

- Set up new vendors and property records in the accounting platform, ensuring data is complete and properly maintained.

- Maintain recurring billing logs for utilities and other routine expenses, and coordinate service activation or cancellation requests as properties change.

- Prepare scheduled check runs, including support for owner disbursements, impound tracking, loan and insurance installment monitoring, and commission payment processing.

- Handle check requests, security deposit refund payments, and other disbursements based on established timelines and business needs.

- Record and release payments in the accounting system on required processing dates and for additional off-cycle requests when necessary.

- Reconcile completed check runs against recurring billing records to confirm accuracy and identify any missing or duplicate items.

- Oversee petty cash and manage company credit card activity by collecting receipts, matching expenses to properties and cardholders, reconciling statements, and arranging timely online payments.

- Process time-sensitive payments such as property taxes, insurance, agency remittances, and 1099-related items in accordance with required deadlines and internal approval procedures. Requirements - At least 2 years of experience in accounts payable or a closely related accounting support role.

- Hands-on experience with invoice coding, account allocation, and high-volume payment processing.

- Working knowledge of ACH transactions, check runs, and reconciliation procedures.

- Proficiency with Yardi or similar accounting software used in property management environments.

- Background supporting commercial property management accounting activities is strongly preferred.

- Strong attention to detail with the ability to manage deadlines, recurring tasks, and multiple payment schedules.

- Effective communication skills for coordinating with vendors, internal teams, and approvers regarding payment documentation and issue resolution.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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