Accounts Payable Specialist

This is an onsite position. Pay: $35-40/hour W2. Duration: 6 months. Potential temp to hire based on performance and business needs.

This candidate will be responsible for reviewing site expenses as submitted through the site purchase order system to ensure internal controls are in place, to ensure accurate recording of expenses for goods and services received, and to ensure timely payments while maximizing DPO. This position requires a candidate who can effectively prioritize tasks to meet required deadlines. The ideal person for this job is someone who is highly organized, detail-oriented, with strong self-directed time management skills.

• Obtains all necessary documents for payment processing and assembles complete voucher packages (invoices, packing slips, purchase orders and approvals)
• Proactively recognize, research, and resolve discrepancies and pending payment issues with urgency, and maintain excellent communication with external and internal clients on all PO issues to prevent supply or service constraints
• Inputs invoices into Quick Books with proper general ledger coding and posting dates
• Manages Quick Books electronic record retention of applicable expense documents, including such items as invoices, packing slips, approval documents, PO references, and changes in vendor information
• Monitors payment due dates and makes payments according to working capital schedule
• Reconciles credit card statement and petty cash
• Ensure all vendors have W9s on file and annually issue 1099s to all appropriate vendors and contractors
• Prepares work papers for monthly sales & use tax payments
• Manage new vendor set up and credit application process

• Minimum of 3 years of Accounts Payable experience including 3-way matching is required.
• Strong working knowledge of Quick Books is required. MS Excel is also required.
• High School Diploma is required. College education is preferred.