Full Charge Bookkeeper - La Jolla, CA

Full Charge Bookkeeper

We are looking for a detail-oriented Full Charge Bookkeeper to support a small interior design firm in San Diego, California. This part-time opportunity offers approximately 25 hours per week and is a contract-to-permanent position for someone who can confidently oversee daily accounting activity while keeping project-related finances organized. This role will have a strong focus on accounts payable, accounts receivable, payroll, job costing, billing, reconciliations, sales tax, and financial reporting.

Responsibilities:

• Process and maintain purchase orders, including deposits, payments, AP administration, and overhead expenses
• Maintain job cost records and update open job lists
• Process bank deposits and maintain accurate cash records
• Manage bi-weekly payroll, including activity slip processing, payroll imports, payroll tax filings, flex-time tracking, and payroll accruals
• Reconcile accounts receivable and accounts payable on a monthly basis
• Perform monthly bank account reconciliations and provide supporting documentation to the CPA
• Process sales tax payments and assist with sales tax filings
• Prepare reports related to use-tax purchases for quarterly tax reporting
• Prepare and process sales invoices, including time-based billing and progress billings based on project completion
• Prepare FF&E and job invoices, including job budget documentation and supporting files for customers
• Allocate sales tax appropriately on FF&E invoices
• Verify job cost postings and job numbers for accuracy
• Review project budgets against accounting system job totals and identify discrepancies
• Prepare and record quarterly journal entries and supporting reports
• Prepare customer sales order summaries and vendor purchase order summaries by job
• Prepare and record payroll accrual journal entries
• Assist with quarterly reporting and provide required documentation to the CPA
• Prepare vendor payment summaries and process year-end 1099s
• Generate WIP and job reports, including open job reporting as of quarter-end and year-end
• Monitor unrecorded accounts payable based on project percentage of completion
• Support month-end, quarter-end, and year-end close activities
• Maintain accurate accounting records and ensure transactions are properly coded to the appropriate job, project, or account