Accounting Payable Associate

• Base Pay $26.00 - $30.00 / Hour
• Job Category Professionals, Accounts Payable
• Relocation Expense Covered No
• Employee Type Non-Exempt - FT
• Required Degree 2 Year Degree
• Travel 10%
• Manage Others No

We are seeking a highly organized and detail-oriented Accounts Payable Associate to join our Accounting team. This position is responsible for supporting the full accounts payable cycle, ensuring vendor invoices and payments are processed accurately, timely, and in accordance with company policies and procedures.

The ideal candidate has a strong understanding of accounts payable processes, excellent Microsoft Excel skills, and the ability to manage a high volume of transactions while meeting strict deadlines. This position requires someone who is dependable, analytical
, comfortable working under pressure, and able to effectively communicate to prioritize competing demands.

Schedule:
Monday-Friday (8 AM – 5 PM)

• Perform full-cycle accounts payable, including invoice entry, coding, approval tracking, payment processing, and vendor account reconciliation.
• Review invoices for accuracy, appropriate authorization, supporting documentation, and proper general ledger and class/departmental coding.
• Process vendor payments via check and credit card.
• Prepare and process scheduled payment/check runs.
• Maintain accurate and complete vendor records, including W-9 documentation and information required for 1099 reporting.
• Reconcile vendor statements and research outstanding or missing invoices, credits, and payments.
• Investigate and resolve invoice discrepancies and payment issues in a timely and professional manner.
• Communicate directly with vendors regarding invoice status, payment inquiries, discrepancies, and account reconciliation.
• Partner with purchasing, payroll, operations, and other internal departments to resolve AP-related issues.
• Assist with month-end close, including credit card reconciliations, prepaid accounts, outstanding invoice reviews, and related AP functions
• Maintain organized AP records and supporting documentation in accordance with company policies and audit requirements.
• Assist with internal and external audit requests related to accounts payable.
• Monitor AP aging and outstanding items and proactively identify issues requiring resolution.
• Ensure invoices and payments are processed accurately and within established deadlines.
• Assist with special projects and other accounting responsibilities as assigned.

• Bachelor's or Associate's degree in Accounting, Finance, Business Administration, or a closely related field required.
• Minimum of two (2) years of hands-on accounts payable experience required.
• Demonstrated experience with full-cycle accounts payable.
• Intermediate Microsoft Excel proficiency required, including the ability to work confidently with formulas, sorting/filtering, data reconciliation, and large data sets.
• Strong understanding of basic accounting principles, general ledger coding, and accounts payable controls.
• Exceptional attention to detail and accuracy.
• Strong organizational and time-management skills.
• Demonstrated ability to manage multiple priorities and perform effectively under stressful or time-sensitive deadlines, particularly during payment cycles and month-end close.
• Strong analytical and problem-solving skills with the ability to independently research and resolve discrepancies.
• Ability to handle confidential financial and vendor information with discretion.
• Excellent written and verbal communication skills, without fear to ask for assistance when needed.
• Ability to communicate professionally and effectively with vendors, management, and employees across multiple departments.
• Dependable, accountable, and able to work both independently and collaboratively as part of a team.

The following experience is considered a plus:

• Microsoft Dynamics GP (Great Plains) experience strongly preferred.
• Experience working with multiple cost centers, entities, departments, or locations.
• Advanced Microsoft Excel skills, including Pivot Tables, XLOOKUP/VLOOKUP, SUMIF/SUMIFS, and data reconciliation.
• Experience preparing AP checks and credit card reconciliations.
• Experience with vendor statement reconciliation and discrepancy resolution.
• Experience assisting with month-end close and AP accruals.
• Familiarity with W-9 collection and 1099 reporting requirements.
• Accuracy & Attention to Detail - Consistently produces accurate work and catches discrepancies before they become…