Accounts Payable Accounting Specialist

Job Description

Job Description

Pride Staff is seeking an experienced, detail-driven Accounts Payable & Accounting Specialist for a services company in San Diego, CA. This position is ideal for a seasoned accounting professional who excels in autonomous data verification, complex invoice reconciliation, and general ledger support. This role offers an operational position within an established accounting team.

• Review, code, and process high-volume operational, job-costing, trucking, and dump site invoices with extreme numerical accuracy.
• Match invoices to packing slips and job backup documentation; obtain proper internal management approvals prior to posting.
• Request W-9 forms for new vendors, reconcile vendor statements, resolve discrepancies independently, and prepare check runs for Controller review.
• Perform meticulous self-audits on all entries to ensure zero errors impact financial statements, freeing executive time.

• Assist leadership with data entry and account reconciliations for balance sheet items once fully onboarded to AP processes.
• Update LEED tracking spreadsheets, log environmental disposal records, and pull vendor compliance backup for project audits.

• Provide supplemental cross-functional support for billing and AR tasks as needed.
• Maintain organized open/paid vendor files, digital records, and assist with year-end audit preparation.

• 3–5+ years of dedicated Accounts Payable and general accounting support experience (experience in construction, trucking, logistics, or industrial trade services strongly preferred).
• Hands-on experience with Quick Books and strong proficiency in Microsoft Excel (ability to manage reconciliation spreadsheets and formulas).
• High level of accuracy in financial calculations and data entry with a strong habit of self-verifying work.
• Quick to master complex job-costing structures and adapt from feedback to work independently.