Full Charge Bookkeeper

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2 days ago Requisition

Salary Range: $65,000.00 To $75,000.00 Annually

We are a dynamic SaaS company building innovative software solutions that make a difference in the Environmental Health Risk and Safety industry. Our collaborative team is passionate about technology and committed to excellence. We are looking for a talented Information Technology Manager to join our team in San Diego, CA and help drive our technical vision forward.

** THIS IS AN ON-SITE POSITION IN SAN DIEGO, CA 92127.**

Important Note:

This is a full-time, on-site with benefits role in San Diego,CA. We are only considering local candidates at this time. Relocation assistance is not available.

• Competitive Salary Range: $65,000-$75,000 per year DOE

The Senior Bookkeeper is responsible for managing the company's complete day-to-day financial operations, combining full-cycle bookkeeping with accounting specialist functions including 3rd party billing, financial reporting, and corporate compliance. This is a high-ownership, self-directed role within a small, collaborative SaaS team, working directly with management. The incoming employee will benefit from a paid transition overlap with the outgoing bookkeeper with a hands-on knowledge transfer covering all systems, processes, vendor relationships, and compliance responsibilities before assuming full independent ownership.

• Manage day-to-day bookkeeping functions, including accurate recording of financial transactions and maintenance of supporting documentation.
• Maintain corporate books including cash receipts, purchase, sales, general, and cash disbursement journals.
• Post bills to journal, process invoices, and balance journals on a regular schedule.
• Operate Quick Books to record, store, and analyze financial data.
• Collect, enter, or download financial data from internal and external sources; review for accuracy prior to posting.
• Organize and maintain work papers, financial documents, and supporting records; file and retrieve as needed.

Accounts Receivable & 3rd Party Billing

• Administer accounts receivable processes, including 3rd party billing, invoice tracking, and follow-up on outstanding balances.
• Submit and manage billing through client portals including Coupa, Ariba, and/or ESIC depending on client platform requirements.
• Correspond directly with external billing contacts and clients to resolve billing inquiries, disputes, and outstanding balances.
• Make collection calls and emails, post payments, and record corresponding journal entries.
• Prepare and maintain AR aging reports; escalat delinquent accounts as needed.

• Oversee accounts payable activities by reviewing invoices, preparing payments, and ensuring obligations are settled within expected timelines.
• Process check runs and vendor payments; prepare signature-ready checks.
• Maintain organized AP files, vendor records, and supporting documentation.

• Perform bank and account reconciliations — including credit cards, petty cash, and loans — to confirm financial records are complete, balanced, and up to date.
• Prepare bank deposits; identify and elevate discrepancies promptly.
• Administer general ledger coding, postings, and documentation to ensure correct entry and audit-ready records.

• Process company bi-weekly payroll using ADP Workforce Now with a high level of accuracy, including reviewing timesheets, deductions, and time off accruals.
• Ensure payroll compliance and maintain accurate employee records.
• Limited certified payroll reporting as needed.
• Prepare and maintain various accounting reports for leadership review.
• Prepare and present…