Accounts Payable Specialist

Job Title:
Accounts Payable Specialist
Job Duration: 6 Months on W2 (Temp to Hire – based on performance and business needs)

Location:

San Diego, CA

Shift: Monday–Friday, 8:00 AM – 5:00 PM

Job Description:

• This position is responsible for reviewing site expenses submitted through the purchase order system to ensure accurate expense recording, proper internal controls, and timely vendor payments.
• Review site expenses submitted through the purchase order system and ensure all required approvals and documentation are in place.
• Obtain all necessary documents for payment processing, including invoices, packing slips, purchase orders, and approvals.
• Assemble complete voucher packages for payment processing.
• Proactively identify, research, and resolve discrepancies and pending payment issues.
• Communicate effectively with internal and external stakeholders regarding purchase order and payment issues.
• Input invoices into Quick Books using proper general ledger coding and posting dates.
• Maintain electronic records of invoices, purchase orders, approvals, packing slips, and vendor information in Quick Books.
• Monitor payment due dates and process payments according to the working capital schedule.
• Reconcile credit card statements and petty cash.
• Ensure all vendors have valid W-9 forms on file and issue annual 1099s to applicable vendors and contractors.
• Prepare work papers for monthly sales and use tax payments.
• Manage new vendor setup and the credit application process.
• Prioritize multiple tasks effectively to meet deadlines and maintain timely payment processing.

Requirements:

• Minimum of 3 years of related Accounts Payable/Accounting experience.
• Strong working knowledge of Quick Books (preferred).
• Strong proficiency in Microsoft Excel (required).
• Working knowledge of Microsoft Outlook.
• Experience with invoice processing, purchase orders, vendor management, and payment processing.
• Understanding of general ledger coding and expense recording.
• Experience with W-9s and 1099s is preferred.
• Detail-oriented, organized, logical, and resourceful.
• Strong oral and written communication skills.
• Ability to prioritize tasks and meet deadlines.
• Self-directed with strong time management skills.
• Ability to exercise initiative, research issues, and solve problems effectively.
• Positive attitude and ability to work effectively as part of a team.