Accounts Payable Specialist San Diego, California | Robert Half

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support day-to-day payment operations and maintain accurate financial records for a long-term contract opportunity in San Diego, California. This role focuses on invoice processing, expense review, reconciliations, and timely issue resolution while partnering with vendors and internal teams. The ideal candidate brings strong attention to detail, sound judgment, and the ability to manage multiple priorities in a fast-paced accounting environment.

Responsibilities:

• Review vendor invoices for accuracy, proper approvals, and correct coding before entering them into the payment workflow.
• Examine employee expense submissions, identify exceptions or policy concerns, and escalate issues when needed for resolution.
• Maintain and monitor approved supplier records and payment guidelines to help prevent unauthorized transactions.
• Support year-end tax reporting activities by tracking 1099 information and preparing related reports.
• Investigate billing and payment discrepancies that could delay purchasing activity or vendor payments, and work with stakeholders to resolve them promptly.
• Respond to urgent payment matters, including time-sensitive orders and account holds, to minimize business disruption.
• Organize, scan, and retain invoices, checks, and supporting documentation in accordance with recordkeeping standards.
• Assist with audit requests by gathering documentation and providing accurate accounts payable support materials.
• Reconcile supplier and bank statements, update deposit records regularly, and prepare scheduled as well as ad hoc reports.
• Provide responsive service to internal departments and external partners while completing additional accounts payable tasks assigned by leadership.