Accounts Payable Administrator
Listed on 2026-10-07
-
Accounting
Bookkeeper/ Accounting Clerk, Office Administrator/ Coordinator, Accounting Assistant, Accounts Receivable/ Collections
SUMMARY
Thisentrytomid-level
Accounts Payable Administratorperformsfull -cycleaccountspayableactivitiesandmayassistwithproject-relatedaccountingduties.
Thisrolewillsupporttheorganizationbyensuringaccuracyandcomplianceinfinancialtransactionswhilemaintainingorganizedrecords.
Thisrolerequiresworkingknowledgeofjobcostingprinciples;previousexperienceworkinginajobcostingenvironmentisrequired.
includethefollowing.
Otherdutiesmaybeassigned.
- Processallinvoicesreceivedviae Mailandmailinatimelymanner.
- Processandenterinvoicesintotheaccountingsystem,ensuringaccuracyandpropercodingtothecorrectproject,costcategoryandcostcode.
- Utilizegeneralaccountingconceptstoensureaccuratecodingtothegeneralledger,includingaccountingforfixedassetsandprepaids.
- Distributeinvoicestomanagementforreviewandapprovalpriortopaymentprocessing.
- Assistwithweeklyrun.
Collect,organizeandprovideinvoicesforpaymentprocessing.
Assistwithissuingandmailingpayments.
Filealldocumentcopiesaccordinglyinahighlyconsistentandorganizedmanner. - Collaboratewithinternalteamstoensuretimelyandproperhandlingofvendor-relatedinquiriesandissues.
- Support monthly,quarterlyandyear-endfinancialclosingprocesses,includingaccrualsandreconciliations.
- Maintainallaccountspayablefilesandinvoices,ensuringexceptionalandconsistentorganizationandfilingprinciples.
- Collectnewvendordocumentationandmaintainorganized,completeandup-to-datevendormasterfiles.
- Otherad-hoc requests,asneeded.
Usesphonesystem,personal computer,andotherofficeequipment,as appropriate.
SUPERVISORY RESPONSIBILITIESNone
QUALIFICATIONStoperformthisjobsuccessfully,anindividualmustbeabletoperformeachessentialdutysatisfactorily.
Therequirementslistedbelowarerepresentativeoftheknowledge,skill,and/orabilityrequired.
Highschooldiplomaorgeneraleducationdegree(GED);2yearsprioraccountspayableexperienceorrelatedconstructionexperience,preferred;orequivalentcombinationofeducationandexperience.
KNOWLEDGE and/orSKILLUnderstandingofgeneralaccountingprinciples,accounts payable/accruals.
Abilitytoaccuratelyenterdataintocomputer.
Proficiency in Microsoft Outlook required .
Experience with Sage
300
CREpreferred,butnotrequired.
Abilitytoreadandcomprehendsimpleinstructions,short correspondence,andmemos.
Abilitytowritesimplecorrespondence.
Abilitytoprofessionallyandeffectivelyrespondtocommoninquiresorcomplaintsfromemployees,management,vendors,andothers.
Abilitytoadd,subtract,multiple,anddivideinallunitsofmeasure,usingwholenumbers,common fractions,and decimals.
Abilitytocomputerate,ratio,and percent.
Abilitytoapplycommonsenseunderstandingtocarryoutdetailedbutuninvolvedwrittenororalinstructions.
Abilitytodealwithproblemsinvolvingafewconcretevariablesinstandardizedsituations.
Thephysicaldemandsdescribedherearerepresentativeofthosethatmustbemetbyanemployeetosuccessfullyperformtheessentialfunctionsofthisjob.
Whileperformingthedutiesofthisjob,theemployeeisfrequentlyrequiredtousehandstofinger,handle,orfeel;reachwithhandsandarms;andsit.
Theemployeeisoccasionallyrequiredtotalkorhear;standandwalk;climb;andtostoopand.
Specificvisionabilityrequiredbythisjobincludesclosevisionandabilitytoadjustfocus.
Theworkenvironmentcharacteristicsdescribedherearerepresentativeofthoseanemployeeencounterswhileperformingtheessentialfunctionsoftthisjob.
Whileperformingthedutiesofthisjob,theemployeeworksinastandardofficeenvironmentwherethenoiselevelisusuallylowtomoderateandwithregularinterruptionsanddemandsfromothersfordocuments,information,etc.
Our organisation is growing, and we are hiring a Accounts Payable Administrator in San Diego, CA, United States.
The advertised compensation is 52.000 - 72.000.
We aim to respond to suitable candidates as soon as possible.
Full responsibilities and requirements are described in the listing above.
Learn more about the Accounts Payable Administrator role in the description above.
We appreciate your interest in this position.
Join Sunstall Inc. and contribute to our ongoing work.
Take a moment to read everything above and see whether this role is right for you.
This posting is for the Accounts Payable Administrator role at Sunstall Inc., based in San Diego, CA, United States.
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