Accounting and HR Admin

Casa Familiar (Casa) was founded in 1973 and is a 501(c)(3) community-based organization dedicated to serving residents in South San Diego County and specifically the border community of San Ysidro.

Casa Familiar’s mission is to enhance quality of life for low-income individuals and families through advocacy, social services, education, affordable housing, arts and culture, and community and economic development.

Casa’s values are RESPECT, INTEGRITY, FAMILIA, CULTURE, AND COMMUNITY.

Casa seeks to employ individuals that perform all assignments with a positive “can-do” attitude while demonstrating organizational values. Ideal employees have a strong desire to support Casa Familiar’s mission and the community we serve.

The Accounting & HR Assistant provides part-time support to Human Resources and part-time support to accounting. This person will handle the daily administrative and HR duties of an organization, and as an Accounting Assistant you will support the finance team with day-to-day accounting tasks and assist in maintaining accurate financial records for the organization.

• May assist with payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks.
• Create and manage paper timesheets for staff.
• Audit payroll timesheets
• Print paystubs as requested by the management team.

• Ensure current job descriptions are on file for all employees; work with the management team to help draft new job descriptions for new positions.
• Maintaining proper records of employee attendance and leave to assist with payroll duties.
• Serving as a point of contact, providing smooth communication with employees and timely resolution to their queries.
• Assists in organizational training and development efforts, including but not limited to coordinating location and all items necessary for sessions.
• Monitors and restocks office supplies and materials for the HR department.

• Assist with new employee onboarding. Help coordinate date and time of orientation, reserve conference room and make sure all new hires are notified of time, place and items needed for orientation.
• Coordinating orientation and training sessions for new employees.
• Maintain digital and electronic records of employees.

• Assist with the recruiting efforts for the assigned line of business, including resume screening, scheduling of interviews, and generation of offer letters.
• Submitting online job postings, shortlisting candidates and scheduling job interviews.
• Provide accounting with invoices from recruitment platforms.

• Assist with Benefits Administration, primarily related to open enrollment, oversee the completion of benefit documentation.
• Assists with organizational training and development efforts; help coordinate employee training with appropriate vendors.
• Assist with preparation of HR data for All Staff Meetings.
• Run reports as necessary for department projects.

• Assist in maintaining safety guidelines, procedures, and policies.
• Proactively identify opportunities for improvement in all areas of safety.

• Performs various routine clerical duties, utilizing standard office equipment, to include screening incoming calls; taking and transmitting messages; maintaining calendars; scheduling meetings; keyboarding information into databases; making photocopies; performing data entry; faxing documents; typing; and word processing.
• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, birthday celebrations, holiday parties, and retirement celebrations.
• Provide clerical and administrative support during special projects with other departments.
• Maintain calendars of the HR management team.
• Performs other duties as assigned.

• Assist with entering financial transactions into accounting software.
• Maintain accurate and up-to-date records of all receipts, invoices, and payments.
• Help with the preparation and processing of monthly bank reconciliations.

• Support the Accounts Payable process, ensuring timely…