Executive Assistant - LGS

Hiring:
Full-time Executive Assistant - Remote - $9,600 - $13,200/yr

Job type:
Full time.

Location:

Remote. Salary: $9,600–$13,200/year.

Influencer Marketing with Purpose – Supporting health & wellness creators through brand partnerships that uplift communities. Creator & Brand Connector – Managing deals, collaborations, invoicing, and long‑term relationships across multiple platforms. Growing with Momentum – With a roster of creators and hundreds of brand deals circulating, they run a highly coordinated workflow that depends on sharp systems and detail excellence. Heart‑Led Leadership – A kind, trusting, down‑to‑earth team that believes in people‑first operations.

Supportive, Positive Work Environment – High energy, good humor, open communication, and genuine appreciation for great people.

Led by a Founder Who Cares – Reef Colman built WeAssist to empower individuals and create meaningful opportunities that support families. Fast & Purposeful Recruiting – We move quickly but prioritize long‑term fit, stability, and growth over just filling roles. Connecting Global Talent – With 100+ outsourced professionals and growing, we link top talent worldwide with thriving US businesses. Giving Back Matters – From building schools to feeding the homeless, we believe true success means making a difference.

An Inclusive & Thriving Culture – Your skills and unique gifts matter. We create an environment where outsourced professionals don’t just work—they grow.

• Contract & Data Management
• Tracker Ownership & Data Accuracy
• Communication & Brand Coordination
• Calendar & Deliverables Management
• Client & Creator Support
• Billing & Invoicing
• File, Asset & Systems Management
• Special Projects

Review this Doc first!

Our client is hiring two Executive Assistants to support their fast‑growing influencer management operations. Due to the increasing volume of brand deals, contracts, deliverables, and recurring tasks, the team needs additional bandwidth to stay organized, accurate, and responsive. You will help relieve the current EA, split responsibilities, and take ownership of trackers, contracts, invoices, and daily coordination. Your mission is to be the operational backbone—keeping contracts updated, trackers pristine, communication flowing, and monthly invoicing accurate.

This role is perfect for someone who thrives in detail‑heavy work, loves organization, and feels satisfied when everything is “just right.” If you love staying five steps ahead, thrive in fast‑paced environments, and get genuine satisfaction from helping things run smoothly—this is your moment to shine.

• Must-Haves:
• Elite Attention to Detail – You notice inconsistencies, missing data, and formatting errors instantly. Precision is your superpower.
• Exceptional Written English – Clear, polished, and professional communication across emails, trackers, and SOPs.
• Customer Service, VA, or EA Experience – You’ve supported operations, handled details, and worked directly with clients or teams.
• Comfort With Repetitive, Detail-Heavy Tasks – Especially critical for the second EA—someone who genuinely enjoys precise, meticulous work.
• Google Sheets Expert – Confident with data entry, sorting, data validation, and managing large, detailed spreadsheets.

• Contract & Data Management
  • Review incoming contracts for accuracy and ensure all required details are present.
  • Upload finalized contracts to Sign Now and complete templates when needed.
  • Track contract lifecycle (sent → signed → executed) and ensure timely completion.
  • Follow up with brands if contracts remain unsigned after 5 days.
  • Ensure contract details (deliverables, platforms, rates, codes, payment terms) are entered accurately.
  • Conduct monthly audits to identify upcoming renewals and send initial renewal emails.
• Tracker Ownership & Data Accuracy
  • Maintain the main client trackers daily with all updates related to deals, deliverables, communication, and status changes.
  • Extract key details from emails, messages, or contracts and enter them…