Executive Administrative Assistant

Join the dynamic and diverse team at La Jolla Beach & Tennis Club, Inc., where tradition meets opportunity. Our family of properties includes the iconic La Jolla Beach & Tennis Club
, a private oceanfront club with world‑class tennis courts and direct beach access; the inviting La Jolla Shores Hotel
, a beachfront getaway beloved for its relaxed coastal charm; and the internationally acclaimed Marine Room
, celebrated for its fine dining and dramatic surfside views.

These landmark destinations are cherished La Jolla institutions, built on a legacy of family values, exceptional service, and a deep commitment to our community. As part of our team, you’ll enjoy a supportive and collaborative work environment, competitive pay, outstanding benefits, and the chance to grow your career in a setting as inspiring as the coastline we call home.

• Free daily meal and salad bar
• Medical, Dental, Vision, 401(k) (based on employment status)
• Paid vacation, sick, and holiday time
• Dining discounts for employees (and up to 6 guests) at the Marine Room, The Shores Restaurant, and our Club Dining
• Property retail shop and hotel discounts
• $500 referral bonus for referring new employees to The La Jolla Beach & Tennis Club

• Consistently provide professional, attentive, and genuinely friendly service
• Promote and follow LJBTC, Inc.'s Signature Service standards and requirements to ensure a lasting impression of exemplary service resulting in satisfied and loyal members and guests

$30.00

Serves as point of contact and acts as representative for the Managing Director and President both internally and externally. Performs project management work as well as administrative and organizational operational support. Ability to process sensitive and complex material, analyze and distill information into a presentable and logical format. Schedules appointments, gives information to callers and otherwise relieves officials of clerical work and administrative and business details.

Promotes and follows LJBTC, Inc.’s Signature Service standards and requirements ensuring a lasting impression of exemplary service resulting in supremely satisfied and loyal members and guests. Serve as a key liaison, providing support and reporting to several high‑level executives.

Schedule:

Office Hours Monday to Friday 9am to 5pm

Pay Range: $30 - $33/hr.

• Greets visitors, ascertains nature of business and directs visitors to employer or appropriate person
• Schedules appointments and arranges reservations for Managing Director, President, Executive Committee and Board of Directors
• Assists with arrangements for quarterly Manager outings, and Exec Committee special events and holiday outings
• Collaborates with other key staff on holiday events for hourly employees, Managers, and Exec Committee
• Attends bi‑weekly Staff meetings and records minutes of the meeting
• Prepares and copies necessary information for board meetings at the request of the Managing Director and President
• Prepares templates and edits slide presentations for board meetings
• Responds to and fulfills owner, member, guest and customer special requests promptly
• Assists with Owner distributions, transfers, and answers Owners inquiries
• Assists with preparations for annual Shareholder meetings, including slide presentations and communications to Shareholders
• Processes and submits invoices on Birch Street as needed; works closely with Accounting department to ensure timely payment of invoices
• Processes and submits expense reports for Managing Director
• Maintains appropriate levels of supplies for the Admin office
• Communicates with housekeeping and engineering departments on a regular basis for any office needs
• Orders supplies and goods at the request of the Managing Director
• Keeps Managing Director’s calendar current; informs him or her of company issues requiring direct attention
• Appropriately handles confidential and sensitive information
• Models professionalism, confidentiality, courtesy and tact at all times; follows the company’s standards of appearance and grooming policy
• Compiles and types statistical reports
• Public notary certification is a plus, not…