Administrative Specialist

Schedule: Monday–Friday, 8:00 AM–5:00 PM (Full-Time, Onsite)

Pay Rate: $22–$23 per hour

Employment Type: Contract

Wheeler Staffing Partners is seeking a detail-oriented and professional Administrative Specialist for a full-time, onsite contract opportunity in San Diego, CA. The ideal candidate will have strong front office customer service skills, advanced computer proficiency, and the ability to manage multiple administrative tasks in a fast-paced environment.

• Answer and direct incoming phone calls to appropriate personnel
• Greet visitors and maintain a professional front desk presence
• Order, track, and maintain office supplies
• Type, copy, and distribute correspondence and forms as needed
• Open, sort, and distribute incoming mail
• Support special ongoing and nonrecurring projects
• Gather data, compile information, and prepare reports
• Maintain confidentiality of sensitive information
• Adhere to scheduled working hours and onsite requirements
• Perform additional administrative duties as assigned

• Strong verbal and written communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook required)
• Advanced Excel skills with verifiable experience
• Strong computer skills and ability to learn new systems quickly
• Ability to gather data and prepare reports
• Ability to manage confidential information with discretion
• Excellent interpersonal skills with the ability to interact with diverse individuals
• Strong front office and customer service skills
• Ability to sit at the front desk and answer phones for extended periods

• Prior medical office experience (strongly preferred but not required)

Wheeler Staffing Partners is a nationally recognized recruiting firm committed to connecting top talent with leading organizations. We prioritize transparency, responsiveness, and personalized support throughout your job search. Our team advocates for you, provides clear communication every step of the way, and works to align your skills and career goals with meaningful opportunities. When you partner with Wheeler Staffing Partners, you gain a trusted career resource dedicated to helping you succeed both now and in the future.