Administrative Assistant

Shift hours: 40 hrs/week (8am-4:30pm preferred, but can flex)

This Data Specialist II will report directly to the Instrumentation Manager for Operations. This position is responsible for providing general administrative support for the Instrumentation department and technician within the Operations organization. Duties include, but not limited to, coordinating and facilitating vendor visits for maintenance activities, managing spreadsheets pertaining to department metrics, monitoring and converting work requests to work orders in CMMS, and assisting technicians with asset movements within the asset management database.

• Works on assignments that may be complex in nature, where independent thinking and a high degree of initiative are required in resolving issues and developing recommendations.
• Maintains a high level of discretion and sensitivity.
• Coordinates and facilitates visits by vendors for the performance of new equipment installation/qualification, calibration, preventive maintenance, and repairs activities for assets utilized by Operations.
• Responsible for updating asset management database with appropriate vendor report documents for capturing all completed activities as they pertain to the performance of new equipment installation/qualification, calibration, preventive maintenance, and repairs.

• High School diploma, GED or equivalent education is required; AA is preferred.
• A minimum of 3 years recent previous administrative experience, supporting senior management is required.

• Advanced knowledge of MS Word, Excel, PowerPoint, and Outlook required.
• Knowledge of CMMS usage (BMRAM, MAXIMO, Etc)