Facilities Operations Coordinator

Vendor Briefing Document

Role: Facilities Operations Coordinator
Location: San Diego, CA
Hiring Manager: Jason Battisti
Start Date: ASAP (pending req approval)
Contract Length: 12 months (potential early conversion for top performers)
Pay Rate:  /hour
Work Arrangement: 100% Onsite
Schedule: Monday-Friday, 8:00 AM - 5:00 PM
1. Position Overview

The Facilities Operations Coordinator will provide hands-on, onsite facilities support for the San Diego office. This is an operational, physical role supporting day-to-day office functionality, meeting logistics, and backup shipping/receiving coverage.

The need for this hire is driven by:

• Increased office population
• Higher event volume
• Bandwidth constraints on current team
• Inability to redistribute workload internally

This role mirrors the current Facilities team structure (same job description as Yannick's position).
2. Key Responsibilities
Core Facilities Duties

• General facilities maintenance
• Meeting room setup and breakdown
• Office item delivery
• Basic cleaning tasks
• Event support

Shipping & Receiving Support

• Provide backup coverage when primary team member (Zaldy) is out
• Assist during high-volume periods

Event & Emergency Support

• Support onsite events (evenings as needed)
• Assist with urgent facility issues (e.g., leaks)

3. Schedule & Overtime Expectations

Standard Hours:

• 8:00 AM - 5:00 PM, Monday-Friday
• Fully onsite (no hybrid/remote flexibility)

Overtime Expectations:

• Approximately 2 times per month for events
• May require staying until 8:00-9:00 PM
• Notice may range from several days to same-day
• Flexibility is highly preferred and strongly valued
• Occasional emergency call-ins possible (e.g., facility issues after hours)

Vendors should clearly communicate overtime expectations upfront to avoid candidate misalignment.
4. Candidate Profile
Required

• Minimum 1 year related facilities or similar hands-on experience
• Comfortable with physical work and multitasking
• Willingness to work fully onsite
• Flexibility for occasional overtime and last-minute schedule adjustments

Preferred Background

• General facilities or building maintenance experience
• Experience supporting office environments
• Shipping/receiving exposure is a plus
• Experience supporting corporate events is a plus

Soft Skills

• Reliable and dependable
• Flexible with scheduling
• Team-oriented
• Self-starter
• Comfortable supporting multiple operational functions

5. Interview Process

• Resume review by Hiring Manager (Jason)
• Single onsite interview
• Approximately 1 hour
• In-person preferred (Teams not preferred)

6. Contract & Conversion

• 12-month contract to start
• Potential early conversion for high performers
• Goal is long-term addition to the team if performance aligns

7. Urgency & Approval Status

• Role is needed ASAP
• Job request submitted via internal workflow system
• Pending approval through Carlos
• Vendors may begin sourcing once req is fully opened

8. Resume Screening Guidance for Vendors

When submitting candidates, ensure resumes clearly reflect:

Searchable Keywords (Control-F guidance):

• Facilities
• Maintenance
• Office support
• Meeting room setup
• Shipping & receiving
• Event support
• Onsite support

Resumes should demonstrate:

• Hands-on facilities or operational experience
• Comfort with physical tasks
• Flexibility for schedule adjustments
• Stability and reliability

Summary for Vendors

This is a hands-on, fully onsite facilities support role supporting a busy and growing office. Flexibility and reliability are critical. The hiring manager values practical experience and a strong work ethic over highly specialized credentials. The role has long-term potential for the right candidate.

Please prioritize candidates who are dependable, flexible, and comfortable in a fast-paced, event-supported office environment.

The primary role of Facilities Management function is to efficiently manage the operation of Res Med's facilities to minimize operational and life cycle costs. Key deliverables include providing safe, effective, efficient and responsive services to all areas of the business, covering facility, production and IT services. Providing asset and maintenance management of electronic and software based technological systems required to manage and monitor buildings, plant and equipment or provide services to staff, visitors and contractors.

Let's talk about Responsibilities

• The primary objective of Facilities Operations specialization within Facilities Management Job Family is to manage the design, planning, construction and/or maintenance of equipment, machinery, buildings, and other facilities.
• Plans, budgets, and schedules facility modifications, including estimates on equipment, labor, materials and other related costs.
• Designs and develops organizational policies relevant to the facilities department.
• Oversees the coordination of building space allocation and layout, communication services and facilities changes.
• May have responsibility for overseeing health and safety standards.
• Support roles consist of work in a:
  
  (1) clerical, administrative or specialized support tasks in an office or field setting
  
  (2) specialized technical tasks or…