Administrative Assistant: IV

Job Title:

Administrative Assistant: IV

Location:

San Diego, CA
Duration: 24 Months on W2. (Temp to Hire)
Working hours : 6:30/7 to 3:30/4

Description:

Provides administrative support to a department or individual.
Duties may include supporting engineering team, timekeeping, word processing, filing, faxing, answering phones, receiving and directing visitors, scheduling, financial record keeping, coordinating meetings and conferences, obtaining supplies and sorting/distributing mail.
May work on special projects.
Strong communication skills and organizational skills are essential.
Familiarity with MS Office required.

Summary:

• This person will be performing administrative tasks. This is a pilot role that is the first of it's kind.
• The role is to help with scheduling of first responders to help with tracking damage reports for items in the field. They may also be helping to schedule off hours for customer jobs that come in and ordering office suppliers, helping with AED inspection and safety code, and taking notes during meetings. They will also be helping to support engineering teams.
• Looking for someone who is organized and can work with technical and frontline groups.
• Good communication skills since they will be likely getting info from Field employees, comfortability meeting with new people and working closely with others.

Q&A
Ideal Candidate:

• Someone who has worked with tech groups or first responder incidents. They don't need first responder experience but must have temperment to work with union and technical groups that are diverse.

YOE

• Roughly 5-8 years, wants to see progression of admin experience or working supporting tech, engineering or first line personnel groups.

CSR experience?

• Not required

Requirements:

• Construction or Engineering Industrial Domain Preferred
• Project Coordinator or Admin Background would be great- they want to broaden the scope and can shape the role based on this
• Workload priority:
  Scheduling for damage reports and troubleshooting & tracking damage reports. This person will be working closely with claims, engineers, and following up with them.
• No specific system used
  - Excel is utilized on the team. Damage reports are done in SAP.
• If they do not have utility experience then they would need exp working in construction or an engineering firm.
• 5 days a week onsite at Metro
• Team:
  Compliance, Engineering, Electrical troubleshooting team
• High school degree required