Business Operations Specialist III

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** Join us—Where your Career is a Force for Good!
***
* Job Description:

** Joining the American Red Cross is like nothing else – it’s as much something you feel as something you do. You become a vital part of the world’s largest humanitarian network. Joining a team of welcoming individuals who are exceptional, yet unassuming. Diverse, yet uncompromising in unity. You grow your career within a movement that matters, where success is measured in people helped, communities made whole, and individuals equipped to never stop changing lives and situations for the better.

When you choose to be a force for good, you’ll have mentors who empower your growth along a purposeful career path. You align your life’s work with an ongoing mission that’s bigger than all of us. As you care for others, you’re cared for with competitive compensation and benefits. You join a community that respects who you are away from work as much as what you do while at work.
*** WHAT YOU NEED TO KNOW (Job Overview):
*** We are seeking a full-time Business Operations Specialist III to support the American Red Cross of Guam. Reporting to the Chief Operating Officer, the Business Operations Specialist III leads the daily operation of support services and business office operations for regional administrative functions. They will support budget monitoring, daily finance transactions, local vendor relationships, facilities management, fleet management, Human Resources, Information Technology, and records/reports.

Provide support, development and/or leadership guidance to volunteers.

Perform all duties and responsibilities in compliance with standard operating procedures and other applicable Federal, State and local regulations.

This role is not eligible for relocation assistance.
* This role reports to the Regional office in
* Hagatna, GU, 5 days a week.
** Compensation: $20.34‐$21.70/hr.
***** WHERE YOUR CAREER IS A FORCE FOR GOOD (Key Responsibilities):
**** Monitor budget and expenditure, approve procurement transactions, prepare forecasts, and ensure programs are executed within budget.  Maintain, and distribute operational processes and procedures and ensure adherence. Provide guidance for grant reporting and respond to requests for information and/or documentation, delegating to volunteers as appropriate.
* Support coordination of activities of the facility, establish work procedures, approve all maintenance, develop relationship with new vendors, analyze data to inform future decisions, plan for real estate transactions, achieve objectives set forward by management, and meet with other divisions to discuss shared services.
* Provide training to volunteers to handle the administrative transactions necessary for the business, ensuring that their efforts are well-coordinated with the strategic business goals.
* Analyze fleet inventory records, training, maintenance, and management of the fleet and personnel.
* Support planning and preparation for events including the training volunteers to prepare insurance certificate applications, financial collection processes, and appropriate forms and codes used for regulated items including alcohol.
* Train staff in use of business software application systems and support the escalation for regional phone and computer issues.

Scope:
Full knowledge of job.  Substantial acquaintance with and understanding of general aspects of the job.  Contact within department and occasionally outside of organization.
*** WHAT YOU NEED TO SUCCEED (Minimum Qualifications):
***
* Education:

High School or equivalent required. Associate’s degree in Accounting, Business or Public Administration preferred.

* Experience:

Minimum 5 years of financial or facilities business operations/administrative experience in community organizations, government agencies, non-profit, business or equivalent combination of education and related experience required. Experience working effectively with volunteers and board members preferred.
* Management

Experience:

N/A
* Skills & Abilities:
Ability to plan, prioritize and organize work to maximize team performance and meet…