Administrative Assistant IV - San Diego, CA

Job Description

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps.

Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.

Clearance Level - Must Be Able to Obtain
Secret
U.S. Person Required
Yes

Travel Percentage
0%
Clearance Level - Must Currently Possess
None
U.S. Citizenship Required
Yes
Is Relocation Available
No

Job Description
See what you're missing. Our employees work on the world's most advanced electronics - from detecting threats for F-35 pilots to illuminating the night for soldiers. Spanning air, land, sea, and space, we are developing the technology of tomorrow, delivered today. Drawing strength from our differences, we're innovating for the future. And you can, too. Our flexible work environment provides you a chance to change the world without giving up your personal life.

We put our customers first - exemplified by our mission: "We Protect Those Who Protect Us®." Sound like a team you want to be a part of? Come build your career with BAE Systems.

In Command, Control, Communications, Computers, Intelligence, Surveillance, and Reconnaissance (C4

ISR) Systems, you'll help develop systems that sense, control, exploit and disseminate actionable information to warfighters supporting a variety of missions.

Ready to make a difference? Our employees design, integrate, and test the world's next generation communication and electronic warfare systems for the United States DoD and international customers. You will be among the brightest minds, working on the aerospace and defense industry's most difficult problems. Drawing strength from our differences, we're innovating for the future. We put our customers first - exemplified by our mission: "We Protect Those Who Protect Us®."

Sound like a team you want to be a part of? Come build your career with us.
Our products provide critical mission capabilities to address the ever-evolving challenges and threats to our nation's security and the war fighter.

Our Engineering department is seeking a collaborative, professional, innovative and self-motivated administrative assistant to support the top level leadership and other staff members as required. The administrative assistant will be responsible for the day-to-day coordination of the business rhythms, supporting meetings with logistics and catering, travel arranging, and other administrative duties as captured below. The position will require the ability to use a high degree of tact and diplomacy in handling matters that are critical or confidential in nature.

Primary duties and responsibilities:

Manage communications with senior level internal and external customers;
Coordinate, facilitate and provide support for various conferences, meetings and events with a high degree of tact and diplomacy.
Manage Microsoft Teams connections and coordinate meetings. Handle the catering for meetings and events;
Lead and assist with critical projects. Create PowerPoint presentations with embedded excel for business meetings and others documents as required.
Produce graphs and tables, use spreadsheets efficiently, and perform calculations and automation to process large volumes of data.
Support metrics analysis, web maintenance and SharePoint coordination;
Coordinate travel arrangements, manage expense reporting and procurement card reconciliation;
Make decisions and use good judgement in order to prioritize and to negotiate when faced with competing demands;
Compile special reports and help conduct special projects as required;
Communicates with executive, administrative and line management personnel to gather or convey relevant information;
Perform general administrative duties including but not limited to: copying, filing, record-keeping and data entry;
Maintain the calendars, arrange meetings and…