Office Manager

We are seeking an organized and proactive Office Manager to manage office operations and support various administrative functions. This role involves greeting walk-ins, ensuring the front desk is staffed during business hours (M-F, 8:00 AM – 4:30 PM), and handling a range of office and kitchen inventory tasks.

This role will be managing the office and not direct reports.

Full time role

Compensation:$25.00 /hour;direct experience highly considered.

• Greet all walk ins
• Responsible for ensuring front desk is staffed M-F 8:00 – 4:30
• Process incoming and outgoing mail daily
• Check stock /keep inventory for kitchen supplies
• Check stock /keep inventory for office supplies
• Order office and kitchen supplies as needed
• Organization of mail/supply room
• Organization of kitchen/lounge
• Maintain inventory of storage boxes
• Processing and tracking of ARC applications
• Processing and tracking of key/fob/parking pass distribution
• Scan violation responses to shared mailbox
• Scan insurance mail to shared mailbox
• Maintain company calendar
• Daily Work Vivo posting for out of office/announcements
  
  Handle Town Sq requests for assigned clients
• New homeowner welcome packets
• Produce slide deck for monthly staff meeting
• Branch e vent planning (Vendor Fair, Appreciation even ts, etc.)
• Branch point of contact for annual Associa Cares golf tournament
• Special projects, as assigned by executive team
• Schedule front desk coverage monthly calendar
• Work with VP to schedule vendor meet & greets
• Other tasks as needed

With more than 300 branch offices across North America, Associa is building the future of community for more than 7.5 million residents worldwide. Our 15,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 48 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit