Space Planning & Move Coordinator

Space Planning & Move Coordinator

Department: Facilities Planning & Management

Pay Scale: $37.93 - $53.30 per hour

Work Schedule: Days, 8‑hour shifts, Monday–Friday

Location: Greenwich Drive

The Space Planning and Move Coordinator, within Facilities Planning, Design and Construction, manages relocation logistics for UC San Diego Health, serving as the primary liaison between internal stakeholders, moving vendors, and service providers.

The role collaborates closely with Facilities Planners, Project Managers, Information Services, departmental move champions, and external moving companies to coordinate all aspects of Health‑initiated relocations.

Key responsibilities include developing move schedules, managing inventories, coordinating vendors, resolving issues, and ensuring seamless execution of office, clinic, and hospital department relocations. Following each move, the coordinator updates floor plans and departmental space records within the Facilities Information Management (FIM) system.

In addition, the position conducts routine assessments of space utilization across UC San Diego Health‑owned and leased facilities to maintain accurate space data in FIM. The role applies established facilities management principles, organizational policies, and standard procedures to support effective space planning and operational efficiency.

Success in this position requires exceptional organizational, communication, customer service, and project management skills, along with the flexibility to adapt to changing priorities and effectively manage multiple concurrent projects.

• Six years of related experience, education/training, OR a Bachelor’s degree in business, facilities, construction, healthcare administration or related area plus two years of related experience/training.
• Experience reviewing complex move vendor quotes and budget tracking.
• Experience accurately quoting relocation costs for jobs ranging from  sf.
• Extensive knowledge and experience working in move vendor inventory systems.
• Must be able to communicate, survey, and gather information from a diverse group of customers.
• Ability to support and take direction for complex moves.
• Competent with Microsoft Office, and large database software systems.
• Strong customer service skills and proven ability to work collaboratively with others.
• Ability to multitask and manage time effectively.
• Experience handling the logistical ripple effects when a critical piece of medical equipment arrives delayed or damaged.

• Six (6) years of experience working in the transportation/moving industry.
• Preferred (2) years managing complex physical moves specifically within hospitals, labs, pharmacies or outpatient clinics.
• Experience relocating buildings/suites over 50,000 sf.
• Demonstrated experience working in healthcare.
• Knowledge of UCSD Health policies and procedures.

• Employment is subject to a criminal background check and pre‑employment physical.
• Must be able to work various hours and locations based on business needs.

Annual Full Pay Range: $79,200 - $143,400 (will be prorated if the appointment percentage is less than 100%).

Hourly Equivalent: $37.93 - $68.68.

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

“Misconduct” means any violation of the policies governing employee conduct at the applicant’s previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC’s policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

For the University of California’s Anti-Discrimination Policy, please visit: (Use the "Apply for this Job" box below)..

UC San Diego is a smoke and tobacco free environment. UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.