Office Administrator

Job Description

• Executive Support & Calendar Management
  • Manage complex calendaring and meeting coordination for leadership.
  • Organize meetings end-to-end, including scheduling, preparing agendas, gathering pre‑reads, and communicating updates with attendees.
  • Coordinate logistics for on-site and virtual meetings, including lunch meetings (ordering meals, managing attendee counts, etc.).
• Meeting Coordination & Communication
  • Follow up with attendees regarding schedule changes or shifts in meeting direction.
  • Take detailed meeting notes and provide clear summaries/action items as needed.
  • Transcribe key discussions and ensure alignment across stakeholders.
• Financial & Administrative Support
  • Handle invoicing and expense management, including reconciliation of corporate credit card transactions.
  • Maintain accurate records and ensure timely submission of administrative documentation.
• Operational Support
  • Provide administrative support to Clinical Operations (Clin Ops) team as needed.
  • Assist with preparing reports and materials for Executive Director‑led All Hands meetings.
  • Coordinate quarterly team lunches with the Executive Director to foster a collaborative and open environment.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances.

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• 3–5 years of administrative experience in an enterprise or corporate environment.
• Proven experience managing a fast‑paced office and supporting senior leaders.
• Strong scheduling and calendar management skills.
• Confident communicator with the ability to interact professionally with leadership.
• Proficiency in Microsoft Office Suite, Microsoft Teams, and Zoom.
• Experience with invoicing and expense reconciliation (can be taught).
• Healthcare experience.