Office Manager

Office Manager

We are seeking an organized and proactive Office Manager to manage office operations and support various administrative functions. This role involves greeting walk-ins, ensuring the front desk is staffed during business hours (M-F, 8:00 AM – 4:30 PM), and handling a range of office and kitchen inventory tasks.

This role will be managing the office and not direct reports.

Full time role

Compensation: $25.00 /hour; direct experience highly considered.

Address: 9610 Waples St. San Diego, CA 92121

• Greet all walk ins
• Responsible for ensuring front desk is staffed M-F 8:00 – 4:30
• Process incoming and outgoing mail daily
• Process checks/keep check log
• Check stock /keep inventory for kitchen supplies
• Check stock /keep inventory for office supplies
• Order office and kitchen supplies as needed
• Organization of mail/supply room
• Organization of kitchen/lounge
• Maintain inventory of storage boxes
• Processing and tracking of ARC applications
• Processing and tracking of key/fob/parking pass distribution
• Scan violation responses to shared mailbox
• Scan insurance mail to shared mailbox
• Maintain meeting room calendars
• Maintain company calendar
• Maintain board meeting calendar
• Daily Work Vivo posting for out of office/announcements
• Handle Town Sq requests for assigned clients
• New homeowner welcome packets
• Return mail processing per WDO policy
• Produce slide deck for monthly staff meeting
• Branch event planning (Vendor Fair, Appreciation events, etc.)
• Branch point of contact for annual Associa Cares golf tournament
• Special projects, as assigned by executive team
• Branch social media postings
• Schedule front desk coverage monthly calendar
• Work with VP to schedule vendor meet & greets
• Other tasks as needed